Migrating from SAGE Micropay to BrightPay

If you are migrating to BrightPay from SAGE Micropay, employee data can be imported into BrightPay via CSV file format as follows:

• First, within your SAGE Micropay software, create a new report using the ‘Report Writer’:

• Within the Report Writer, choose the data file ‘Employee File’:

• In each of the drop-down fields, choose the element you wish to export – name, address, gross pay, tax, employee PRSI, employer PRSI etc:

• Once you have selected the fields you wish to import, click Process:

• The results will be displayed on screen for you:

• To export the information displayed, highlight all of the columns by clicking and dragging with your mouse. Next, click Edit > followed by Copy:

• Now open up a new Excel spreadsheet and paste in the copied data:

• Save the file as a CSV file by going to File > Save As and change the file type to CSV. Enter a name for the file (e.g Employee Data) and select a location to save to. When ready, press Save:

• To install BrightPay, simply select the ‘Download’ option on the BrightPay website (www.brightpay.ie) and click on ‘Download/Upgrade’ option under 'Existing Customers' and click the 'Download' button. Follow the on-screen instructions accordingly to complete the download.

• Once downloaded, open BrightPay and select Create New Employer to set up your employer file:
  
  

• When asked 'How would you like to use BrightPay?', choose the option to 'Continue Partway in the Tax Year':
  
  
  

• Enter your employer details accordingly and at the prompt, save your employer file to a location of your choice:
  
  

• Once you have your employer file set up and open, simply click Import Employees from CSV:
  
  

• Browse to the location of your Employee CSV file, select this and press Open:
  

• For each column, choose the employee data it represents. Ignore any columns and uncheck any rows you do not wish to be imported.
• You will also need to uncheck the header row for the import to be successful.

• When ready, click ‘Import’. Your employee data will now be imported and can now be accessed through the Employees tab:
  

• Mid-year cumulative pay information imported in via your CSV file can also be viewed here in each employee’s ‘Mid-Year Totals’ section:
  
  

Please note: we recommend that all employee details are reviewed before processing any payroll to ensure information imported in is correct and applicable for the tax year in question.

To view/ print a' mid-year start summary' report, simply click 'Employees > More > View/Print Mid Year Start Summary Report...':

• When ready, click the Payroll tab to commence processing payroll.