Nov 2019

19

Can the Cloud help you attract staff?

The Cloud is the current buzz-word in technology. Employers in the know are reaping the benefits from its capabilities, including helping them attract and retain new staff.

Why is this important? Becoming an employer of choice has never been more important, especially as we are at near full employment. A quick search of any of the main job boards will show an abundance of available jobs. It’s a jobseeker’s market. The challenge for employers therefore is to attract and retain the best candidates. One way to attract and retain employees is to offer them something new, something edgy… a strong, feature-rich, cloud employee self-service system could be it.

Today’s world has gone online, everyone has social media accounts, we are all familiar with buying many of our goods and services online. This is particularly true for millenials (generally defined as those born between 1984 and 1999) who are are fast becoming the largest sector of our workforce. Understanding how to tap into their fast-paced expectations is crucial for business success.

Businesses who do not compete in this space run risks of being overlooked by prospective employees, millennials in particular. This is where employers should consider a cloud, employee self-service system. Offering online access to their annual leave calendar, their personal details, their employers details, all their HR documents and all of their payslips on their smartphones via a dedicated employee app is the smartest, most cost effective way to show your employees you are in the same digital space that they are.

Book a demo today to find out how your business can benefit from cloud self-service systems.

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byJen McBrideinBrightPay Cloud


Nov 2019

15

Parent's Leave is here

The Government’s newest way of enabling parents spend time with their new baby came into force on 1st November 2019. This is called Parent’s leave.

What you need to know:

  • This leave is currently capped at 2 weeks. The leave must be used before the child turns 1. In cases of multiple births, this leave can only be claimed once.
  • It can be taken as a continuous period of 2 weeks or in 2 separate 1 week blocks. 
  • Parent’s leave must be taken following the end of maternity leave (paid or unpaid) or paternity leave – there cannot be a break between these leave types.
  • Six weeks' notice of the intended use should be given to the employer by the employee.
  • Employers are allowed postpone parent's leave in situations where taking this leave would have an adverse effect on the business. However, it cannot be postponed for more than 12 weeks.
  • Parents receive a statutory payment, currently set at €245 per week (once they have the necessary PRSI contributions).

There is no requirement for employers to pay employees while on parent's leave. It will be up to each employer to decide if they want to top-up this payment. The advice would be to be consistent with approaches taken on the other family leave types.

What employers need to do now:

Company policies should now be reviewed and updated to reflect these changes. This will help you prepare for staff requests for parent’s leave. Should you get an employee request for parent’s leave, make sure you keep your paperwork & record keeping in order.

Bright Contracts has been updated with this policy so you can have peace of mind in knowing you are fully compliant with the new legislation.

 


Nov 2019

12

How to choose the right Cloud HR platform for your business

Choosing the right HR platform for your business can be difficult. To help you make the right decision we have highlighted five points you need to consider first.

  1. Cost – Migrating to the cloud should be cost-effective since it does not require you to purchase any new hardware or software. This minimizes up-front costs from the start. You want a product that can grow as you grow or that can accommodate a temporary slowdown in business so you're not paying for something you don't need or worse, find yourself outgrowing your product.

  2. Productivity – Along with this, you want a product that reduces man-hours, you want it to take those mundane, day-to-day HR tasks off your desk, the requests, the interruptions that distract you from getting your work done. Look for a product that facilitates multiple users. One that allows you to delegate tasks like approving holidays or grant selected access, like letting your accountant see your payroll reports or your P30 breakdown.

  3. Compliance – You want a product that takes into account the obligations you have as an employer, both under employment law and GDPR, and that includes features that make compliance easy, stress-free and trackable.

  4. Simplicity – Choose a product that removes the risk for human error in processes. Make sure it is user-friendly and that training and support is available for you to use it effectively. The best cloud vendors will provide the proper tools and education needed to migrate your data with ease.

  5. Connection – Pick a product with attractive employee features. Make sure your employees, current and future, know that you’re a progressive company and interested in your employee’s welfare. Your employees are not going to be excited about something unless it works for them. People nowadays expect their needs to be met through technology. Banking? Communicating? Tracking your steps? Applying for jobs? Booking a flight? It’s all online. Employees expect to be able to manage their lives online. Make sure you are right there on the cutting-edge of cloud technology!

Book a demo today to find out how BrightPay Connect can improve your business.

BrightPay Payroll Software | Thesaurus Payroll Software

Posted byJen McBrideinBrightPay Cloud


Nov 2019

8

BrightPay Customer Update: November 2019

Welcome to our November update where you will find out about the latest hot topics and events affecting payroll. Our most important news this month include:


Important Pricing Update for BrightPay 2020

To ensure that our investment in technology keeps pace with Revenue’s changing landscape and to facilitate the increase in customer support resources, we are changing our pricing for 2020. This new pricing structure is designed to better match usage and support requirements with price.

Unlike many of our competitors, we’ve added hundreds of powerful features and enhancements and heavily invested in additional customer support staff, all so that you don’t have to worry. 99.9% of the time everything will run smoothly but if you ever have problems we will be there to help you. Payroll is way too important not to have a first-class backup service. We believe our pricing remains excellent value and continues to be very competitive when compared to the options from other providers.


Why Customers Love Us

"When I rang support, I was answered straight away, no holding, and my query answered quickly. My payroll is a joy to do, easy and quick."

Félim O'Connor, Photofast Ltd.

"Having previously used Sage payroll software, I wish that I had used BrightPay much sooner. It is such an improvement and so much easier to use."

Lynda Blake, Day-to-Day Bookkeeping

"Knowing that your exceptional customer service continues after the sale plays a big part in my decision to use and highly recommend BrightPay. Would like to say a big THANK YOU."

Eileen Mc Williams

"Best payroll software I have used. Very user friendly and the reports that can be complied are great because they can be tailored depending on what you want in the report."

Caroline Moynihan, Quiet Moment Tearooms

Read more BrightPay customer testimonials

Free Webinar - PAYE Modernisation: The story so far

This webinar is specifically tailored for employers where we will look back on PAYE Modernisation in 2019 and decide if the new real-time payroll reporting system has been a success. We are delighted to welcome Sinead Sweeney from Revenue who will review some of the most common mistakes employers have made to date and what employers should expect in 2020.


New BrightPay Connect Subscription Pricing Model

From January 2020, customers will be billed on a usage subscription model based on the number of active employees in the billing month. Once signed up for a BrightPay Connect account, you will be invoiced monthly in arrears through our new online billing system. There are no contracts or ties. Should you decide to stop using Connect, no notice is required. Payroll Bureaus on a bureau package will be charged based on the total number of active employees in respect of clients that are synchronised to BrightPay Connect (not on a client-by-client basis). Our 2020 order system will be available shortly.


Free Webinar: Make your payroll bureau stand out with online client platforms

Discover simple ways to impress your clients and make your payroll service stand out. Grow your practice, improve efficiency and save time and money. Register for this free webinar to see how new cloud technologies are positively impacting the way bureaus offer payroll services.


Thesaurus Payroll Software | BrightPay Payroll Software

Posted byKaren BennettinCustomer Update


Oct 2019

25

Cloud HR Platforms – Making Compliance as simple as 1,2,3

As an employer, when it comes to your new employees, you must give a written statement of 5 core terms of employment within 5 days of starting employment (also known as a Day 5 Statement).

These 5 terms are:

  • The full name of employer and employee
  • The address of the employer
  • The expected duration of the employment contract
  • The method of calculating or rate of pay
  • The expected normal working day and week

Employees must receive the remaining terms in writing within 2 months of starting work. Penalties for non-compliance are up to €5,000 fine and in extreme cases a potential prison sentence!

Nowadays, you don’t have to worry about how to get documents to your new employees. There is an easier, more powerful way to share your employee contracts. Thanks to Cloud HR Platforms, compliance is as easy as 1,2,3!

  1. Create a contract of employment for your new employee, making sure to include the core terms of employment. 
  2. Ensure that your new employee has access to the employee portal for your company’s Cloud HR Platform 
  3. Upload their completed contract to the Cloud and move on to getting to know your new hire!

That’s it! You are now fully compliant, following best practice recommendations and safe in the knowledge that your employees have received the information you need them to have!

With BrightPay Connect, employers can securely and seamlessly distribute documents to employees via their employee self-service app. Book a demo today to discover more ways that BrightPay Connect can keep you compliant.

BrightPay Payroll Software | Thesaurus Payroll Software

Posted byJen McBrideinEmployee Self ServiceEmployment Contract


Oct 2019

22

Parent’s Leave & Benefit Bill... Some paid leave is on the way for all new parents!

The Government is working on a range of changes to help parents spend more quality time with their children. Last week, they published the new Parent's Leave and Benefit Bill 2019. This Bill is expected to be enacted on or before 1st November 2019.

So what is this….?

The new Parent’s Leave & Benefit Bill introduces the concept of paid parent's leave for employees for the first time in Ireland. Originally called the ‘Parental Leave & Benefit Bill’, this has had a name change to the Parent’s Leave & Benefit bill to clearly differentiate parent's leave from parental leave (which is a separate entitlement!).

What’s included in the new Bill?

  • Parents will be able to take two weeks paid parents leave for any child born / adopted on or after 1st November 2019. The leave must be used before the child’s first birthday. In the case of multiple births, a parent will only be able to claim parents leave once.
  • It is available to both parents and it can be taken as a continuous period of two weeks or in two separate one week blocks.
  • An employee needs to give their employer six weeks' notice of when they want to take the leave, stating the expected start date and the duration.
  • Employers are allowed postpone the parent's leave in situations where taking the leave would have a substantial adverse effect on the operation of the employer's business. Employers however cannot postpone the leave for more than 12 weeks.
  • Parents receive a statutory payment of €245 per week (they need the necessary PRSI contributions to qualify!).

The Bill does not require employers to pay employees while on parent's leave. It will be up to each employer to decide if they want to top-up an employee's parent's benefit and, if so, by how much. The advice would be to be consistent with approaches taken on the other family leave types.

Company policies should be reviewed and updated to reflect the changes being introduced. This will help you prepare for any increase in staff requests. Make sure you keep your paperwork & record keeping in order.

Want to find out more? Register for our free employment law webinar.


BrightPay Payroll Software
| Thesaurus Payroll Software

Posted byNicola SheridaninEmployment UpdateParental Leave


Oct 2019

16

BrightPay Customer Update: October 2019

Welcome to BrightPay's October update where you will find out about the latest hot topics and events affecting payroll. Our most important news this month include:


Backing up your payroll data in 2019

Disasters happen. It’s all part of being in business: Fire, flood, theft, you name it. If you own premises or an office, it might happen to you. Did you access your free BrightPay Connect cloud backup facility yet? In 2019 we gave all of our BrightPay customers a FREE BrightPay Connect licence. Automatically store payroll information in the cloud and enable online access anywhere, anytime for you and your employees.


Free CPD accredited webinar | PAYE Modernisation: The story so far

During this PAYE Modernisation webinar, BrightPay's MD Paul Byrne looks back at the story so far and decides whether or not the new real time payroll reporting system has been a success. In this free CPD accredited webinar, we will review some of the most common mistakes employers have made to date and what employers should expect in 2020. Part two will deep dive into how online payroll platforms can improve your efficiency.

Places are limited. Book early to avoid disappointment.

Find out more Book your place now

Have you invited your employees to use their FREE smartphone app?

Our new employee self-service smartphone and tablet app is available with our cloud add-on BrightPay Connect. It’s completely free to all BrightPay customers for 2019. The user-friendly app streamlines the payroll processing while reducing the number of payroll queries from employees. The benefits for employees include:

  • Instant access to current & historic payslips.
  • Request leave on the go.
  • View HR documents such as employee contracts & handbooks.
  • Edit personal contact information including address and phone number details.
Book a BrightPay Connect demo Connect Starter Pack for Employees

HR & Employment Law Landscape - Free Webinar

Business Owners and Managers are all too aware of the on-going challenges and constant changes in the area of Employment Law and HR Best Practice. This webinar will offer the opportunity to keep abreast of change and plan for the future. Places are limited.


Thesaurus Payroll Software | BrightPay Payroll Software

Posted byKaren BennettinCustomer Update


Oct 2019

9

Budget 2020 – Employer Focus

Finance Minister Paschal Donohoe announced Budget 2020 with very few changes:

  • There is no change to tax credits, cut off points or the rates of PAYE
  • There is no change to the rates of Universal Social Charge (USC)
  • The Earned Income Tax Credit will increase by €150 to €1,500
  • The Home Carer Tax Credit will increase by €100 to €1,600
  • The Benefit In Kind will remain as 0% on electric vehicles provided by an employer to an employee until 2022
  • The Minimum Wage increase of 30c recommended by the Low Pay Commission has been deferred due to the threat of a no-deal Brexit. The current rate of €9.80 per hour will remain until there is more clarity on Brexit.

PRSI: 

The National Training Levy which is collected as part of Employer PRSI will increase by 0.1% from 0.9% to 1% in 2020 to fund further and higher education.

  2019 2020
Employer PRSI Class A Reduced Rate 8.7% 8.8%
Employer PRSI Class A Higher Rate 10.95% 11.05%
Employer PRSI Class H 10.25% 10.35%

 

BrightPay Payroll Software | Thesaurus Payroll Software

Posted byDebbie ClarkeinPAYE


Oct 2019

3

One year later... Can PAYE Modernisation be considered a triumph?

Join BrightPay’s Paul Byrne as he takes you through the PAYE Modernisation journey so far, and decides whether or not PAYE Modernisation has been a success. During the webinar, Paul will also review some of the most common mistakes employers have made to date and what employers should expect in 2020.

As part of this webinar, we’ll take a closer look at BrightPay Connect and how important it is to backup your payroll data for PAYE Modernisation. Ian Jenkinson will take you on a whistle-stop tour revealing the hidden benefits of our self-service employee app and explain how BrightPay Connect’s cloud platforms can improve your payroll processes.

We are delighted to be joined by our guest speaker Sinead Sweeney, who is the PAYE Modernisation Change Manager at Revenue. Sinead will discuss what has happened since PAYE Modernisation has gone live and what challenges businesses are facing.

The webinar is CPD accredited for accountants and payroll bureaus. The webinar is free to attend and takes place on 23rd October at 11.00 am for payroll bureaus and 24th October at 11.00 am for employers. Limited places available - book your place now to avoid disappointment.

Register for employer webinar  Register for bureau webinar

Can’t make it? Register for the webinar anyway and we will send you the on-demand recording when it’s ready.


More upcoming webinars

BrightPay is hosting a number of webinars over the coming months. More upcoming webinars include:

View all upcoming webinars

BrightPay Payroll Software | Thesaurus Payroll Software

Posted byRachel HynesinEventsPAYE Modernisation


Sep 2019

24

Are you owed income tax? €4 billion claimed back already from Revenue since 2010

Oh boy, have I got news for you! So, word on the grapevine (aka the national newspapers) is that you, yes YOU, could possibly maybe probably hopefully might be due a tax refund. Huzzah! Music to anyone's ears. But how? Well, according to Revenue, a whopping €4 billion (yes that’s a B) of income tax has been claimed back from them since 2010; and there’s plenty more where that came from!

How did this happen? So it turns out that us Irish are just so laid back that we barely noticed when we were due relief or weren’t assessed for tax properly. If your tax credits were not correctly applied, if you didn’t claim tax relief on health expenses, nursing home fees and other allowable expenses then it all starts to add up. If you changed job half way through the year and were not assessed in the right way, again, you could have been overpaying tax the whole time and adding to Revenue’s coffers!

Since the introduction of PAYE Modernisation in January 2019, these small errors are being picked up automatically as that’s literally what PAYE Modernisation was designed to tackle. Fortunately, you can claim any overpaid tax that was paid in the last 4 years. Be aware however, once the overpayments are gone - they’re gone. And when the underpayments are gone, they're gone too.

In fact, Revenue are actively encouraging employees to look at the income tax they’ve paid in the last 4 years and if you think you’ve overpaid, you can seek a refund from the Revenue by requesting a P21 Balancing Statement, which is available to all PAYE customers through their myAccount. The statement outlines:

  • Your income from all sources
  • A breakdown of your tax credits
  • Any tax and Universal Social Charge you’ve paid throughout the year
  • Any underpayments or overpayments of tax

BrightPay Payroll Software | Thesaurus Payroll Software