Jun 2022

29

5 reasons to choose Surf Accounts Production

When it comes to creating financial statements to submit to the CRO, you need to ensure they are compliant. If your accounts fail to comply with the requirements, they will be rejected by the CRO. To make sure you meet the requirements whilst working efficiently, you should use an accounts production software which is easy-to-use, saves you time, and can improve the accuracy of your service. Surf Accounts Production is the software which can do all this, and more.

Here are 5 reasons you should choose Surf Accounts Production:

 

1. Cloud-based

As a cloud accounts production software, Surf can provide you with many benefits, such as the ability to work remotely. As it is cloud based, you can access, edit and share data via the internet, meaning you no longer have to rely on physical servers and hard drives. The cloud is also extremely secure, thanks to its use of encryption, so you can rest assured your data is protected. By using a cloud-based software, you can do all the work you could in the office, from anywhere with an internet connection.

 

2. Compliance

Surf Accounts Production is the number one software on the market when it comes to compliance. This is due to a number of reasons:

  • We have a dedicated compliance team in place, who’s sole responsibility is to ensure that the accounts you create are compliant with all legislation.
  • All the formats we provide are FRS 102 Section 1A and FRS 105 compliant, while dual jurisdiction ROI/UK and NI compliant versions are available.
  • All compliance updates are done automatically, in the background. This means you don’t have to waste time sitting through system installations or system re-starts.
  • Surf Accounts Production has been designed to allow you to edit financial statements 'on the fly,'. Once you've produced the accounts, you can make revisions without ever having to leave the document. To see how our ‘on the fly compliance function works, click here.

 

3. Tailored entity types

Surf Accounts Production offers 9 entity types for creating financial statements, which is more than any other accounts production software on the market. Our development team are also working on adding to these in the future. In comparison, some accounts production software providers offer a single financial statement template, which then must be manually edited to suit the client’s needs. With Surf, you can reduce the time you spend editing templates as you simply select the client’s entity type upon creation.

The financial statement formats which Surf Accounts Production currently provide are:

  • Company
  • Schools
  • Sole Trader
  • Farmer
  • Credit Union
  • Industrial & Provident Societies
  • Club
  • LLP
  • Partnership

 

4. E-signing

Surf Accounts Production’s electronic signature feature became the first of its kind in the accounts production software market. Our partnership with HelloSign allows you to request e-signatures for a range of different documents, track the status of the signature, and download the fully signed version to your PC. By allowing clients to sign documents digitally, you can send documents in seconds, complete tasks faster, and reduce costs associated with travel or having documents couriered.

 

5. Integration with Surf Accounts (and BrightPay)

Surf Accounts Production has direct API integration with our bookkeeping extension, Surf Accounts. This integration allows you to conduct all your year-end and bookkeeping work from the one platform, eliminating the need to switch between your accounts production and bookkeeping software.

Additionally, Surf Accounts has API integration with BrightPay Payroll Software, allowing you to seamlessly upload your payroll journals from BrightPay into the accounting software, which can be accessed by Surf Accounts Production users who also hold a bookkeeping licence.

 

Ultimately, Surf Accounts Production is packed full of accounts production features which can make creating financial statements a breeze. With time saving features such as automatic compliance, tailored entity types and electronic signatures, you can better allocate your time to improve your productivity. To learn more about Surf Accounts Production, or it’s bookkeeping extension, Surf Accounts, book a free one-to-one demo with one of our product experts below.

Posted byJoe MooreinAccounts Software


Jun 2022

28

BrightPay Customer Update: July 2022

Welcome to BrightPay's July update. Our most important news this month include:


Free Webinar: The secret to streamlining your payroll and payments process [bureau]

Discover in our upcoming webinar, how to make same-day payments to clients’ employees, when processed before 2 pm, directly from your payroll software. Our integration with payments platform, Modulr, offers faster, easier and more secure payments for your practice.


Free webinar: The importance of accounting systems and payroll systems working together [employers]

Say goodbye to manually entering payroll journal data into your accounting software. In our upcoming webinar, discover how BrightPay’s integration with Surf Accounts allows you to send payroll journals seamlessly to the general ledger in Surf Accounts - it couldn’t be any easier!


Be cyber-safe with BrightPay Connect [bureau]

How often do you back-up your clients’ payroll data? It's vital that you secure your payroll data regularly. In the event of a cyber-attack, you could lose your clients’ sensitive payroll information. Learn how you can keep your data safe with our cloud extension, BrightPay Connect.


How to edit your financial statements as you go [bureau]

Surf Accounts Production has been designed to allow you to edit financial statements 'on the fly,' while keeping you fully confident in your compliance. For more information, book an online demo with a product expert.


How to retain employees in 2022 [employers]

High employee turnover rates have become an issue for employers in 2022. Learn how an online employer portal and an employee app can be used to improve employee retention through autonomy, improved communication, and streamlined HR processes.


Integrate your payroll with Surf Accounts [employers]

BrightPay’s latest integration with Surf Accounts, allows users to send payroll journals directly into their accounting software. This will save you time, reduce errors, and improve your overall productivity. Register for our upcoming webinar on the 12th of July to see the software in action.


Living wage to replace minimum wage in Ireland by 2026

It was announced in June that the National Minimum Wage will be replaced by a living wage in 2026. The minimum wage rate will increase between now and 2026, closing the gap between the minimum and the new living wage.

 

Posted byRoss GrahaminCustomer Update


Jun 2022

17

Living wage to replace minimum wage in Ireland by 2026

It was announced this week that a new living wage, to replace the current minimum wage, is to be phased in for Irish workers, starting in 2023. A living wage is an hourly rate of pay calculated to be the minimum amount that a worker needs to earn to cover the basic cost of living.

The memo which Tánaiste and Minister for Enterprise, Trade and Employment, Leo Varadkar has brought to Cabinet proposes that the living wage is to be set at 60% of the median wage in a given year. Based on this percentage, if the living wage rate were introduced today, it would be set at €12.17 per hour.

 

Minimum wage in Ireland

The National Minimum Wage was first introduced in Ireland in April 2000 and was also roughly 60% of the median wage at the time. The minimum wage has increased by around 47% since it was first introduced, but it has not kept up with the average earnings or the cost of living.

Since 1st January 2022, the National Minimum Wage is €10.50 per hour for those aged 20 and over.

Rates for other workers are as follows:

Age group Minimum hourly rate of pay % of minimum wage
Aged 19 €9.45 90%
Aged 18 €8.40 80%
Aged under 18 €7.35 70%

 

What does the living wage mean for employers?

The national minimum wage will remain in place until the living wage rate is fully phased in, in 2026. The minimum wage rate will increase between now and 2026, closing the gap between the minimum and the living wage. However, the full living wage may be introduced faster or slower than the proposed time frame, depending on prevailing economic circumstances. The Tánaiste has said that the reason the living wage is being introduced gradually is because if it is brought in too quickly businesses could close, or employees could see their hours cut. Leo Varadkar will consult with various interested parties, including employer and worker representative groups, unions and the public on the draft plan.

The living wage is just one of the improvements to workers' rights to be introduced over the coming years. Other changes we are set to see for employees is the introduction of statutory sick pay and automatic enrolment onto pension schemes.

Subscribe to our newsletter to keep up to date on legislation changes, webinar events, special offers and other payroll related news.

Related articles:

Posted byElaine CarrollinWages


Jun 2022

2

Maximise efficiency and reduce errors when making payments

Automating your workflow in 2022 is the key to a successful business. The process of manually entering data is long gone, as automating tasks allows you to save time and reduce the number of repetitive tasks you manage.

BrightPay Payroll Software is now integrated with payment platform, Modulr, to provide a faster, easier and more reliable way to pay employees. The integration has created a more seamless way of paying your employees, saving you time for other tasks.

The importance of automating your payroll

Traditionally, employee payments are a time-consuming task that can cause major headaches for employers, when not done correctly. It can turn into an arduous process, especially when errors are made. As well as the time delays, when employees haven't been paid correctly or on time, it can damage employee morale. Errors that can occur when paying employees include:

  • Double entry or incorrect input of figures
  • Duplication of figures
  • Forgetting to add overtime, statutory leave pay etc.

At BrightPay, we want to make our customers' payroll journey as easy as possible. BrightPay’s integration with payment platform, Modulr, has taken away the manual data entry workload associated with making payments to employees, and eliminates the need to create bank files.

What is Modulr?

Modulr is a payment platform integrated into your payroll software and is a faster, easier and more reliable way to pay employees. Modulr offers a safe and reliable way of paying your employees as it has built in multi-factor authentication, meaning you must confirm your identity through an app on your mobile.

The integration allows employees to be paid on the same day when payments have been authorised on a business day before 2pm. This helps reduce payment errors as it gives you the opportunity to make any last-minute changes to the payroll, such as adding overtime pay.

How to pay employees using Modulr

  1. Once you’ve finalised your employees' payslips through BrightPay, simply click the “Pay” tab and on the drop-down menu click the “Modulr” button.
  2. On the next screen, simply click “continue”.
  3. When asked, enter your Modulr username and password and click “Sign in to Modulr”. If you do not have a Modulr account set up, you can simply sign up here.
  4. Once you’re signed into Modulr, you will be asked to authenticate your account using authentication app, Authy. For this to be successful, you will need to have the Authy app installed on your mobile device.
  5. Once prompted, follow the instructions on your screen.
  6. When you are signed into the Authy app, a match attempt will be made to your Modulr account using your employer registration number entered into your BrightPay employer file. Once both accounts have synchronized, your customer name will be displayed. If you’ve been given more than one customer name, simply click the one that is most applicable to you.
  7. If your employee's payment method has been set to credit transfer, it will be displayed for review and will be asked to put in the following details:
    • Pay from account – select the account you wish to make payment from
    • Payment date – choose your payment date
    • Payee – review the list of payees, and de-select any who are not included in this pay period
    • IBAN – Make sure the correct bank details are logged
    • Reference – enter a reference if you wish
    • Amount – this reflects the payment amount for each of your employees
  8. When ready, click “continue”.
  9. A summary of your payment request will be displayed on screen for review. When ready to submit your payment request, simply click “Send to Modulr”. One last request will be sent to your mobile device via the Authy authentication app.
  10. Once successful, confirmation of your payment request will be displayed via Modulr for final approval.

Although there are several steps to get your Modulr account set up and activated, once set up, it is an efficient way to pay your employees. As mentioned, employees can be paid on the same day, when payments have been processed on a business day before 2 pm. Otherwise, they will be paid on the next business day. Thanks to the integration, you can maximise efficiency while allowing you to process your employees payments with ease. Book a free demo of BrightPay today to learn more.

Related articles:

Posted byRoss GrahaminWages


May 2022

31

BrightPay Customer Update: June 22

Welcome to BrightPay's June update. Our most important news this month include:


Free webinar: Integrate your payroll with Surf Accounts [bureau]

Discover how you can reduce errors, save time, and streamline your workflow by integrating your payroll software with Surf Accounts. With this integration, you can send payroll journals directly to your accounting software, in just a few clicks.


Free webinar: The secret to streamline your payroll and payments process [employers]

In our upcoming webinar on the 22nd of June, we will be joined by Tom Kelly from Modulr to discover how you can make payments to employees from within BrightPay.


Easily manage summer annual leave

BrightPay takes the stress out of managing annual leave. With a company-wide calendar and employee portal, you can easily approve holiday requests on the go. The leave will be automatically added to the employee calendar and synchronised to the payroll software.


5 benefits AccountancyManager can bring to your business 

AccountancyManager is an award-winning practice management software that is part of Bright, provider of BrightPay. Take a look at our recent blog to discover the benefits of AccountancyManager, and how it can automate your admin and streamline your onboarding process.


Simplify your bookkeeping processes with Surf Accounts 

Surf Accounts is a cloud bookkeeping software that helps you to streamline accounting processes, and makes it easier for you to keep up with your financial admin. The system offers a dual solution for your invoicing and stock management needs while allowing easy collaboration with your accountant, in real-time.

Posted byEleanor Mc GuinnessinCustomer Update


May 2022

13

5 benefits AccountancyManager can bring to your business

Accountancy Manager has recently become part of Bright, provider of BrightPay, one of Ireland’s leading providers in accounting and payroll solutions.

AccountancyManager is an award-winning cloud-based practice management software that has taken the accountancy industry by storm. They automate the most time-consuming tasks for accountants and bookkeepers, so you can spend time on more important tasks at hand.

Their fully customisable management solution allows you to automate your admin and easily import and onboard clients in a jiffy. In just five years of business, it has become one of the UK’s leading onboarding and practice management software. Read more about the history of AccountancyManager here.

Due to the fast-paced nature of the industry, on top of the demand for practice management and process automation, Bright will now provide accountants, bookkeepers and businesses with an end-to-end suite of award-winning software.

 

What benefits does this merger offer accountants and bookkeepers?

This merger will provide AccountancyManager with access to additional resources, allowing them to continue investing and improving their products and services to exceed customer expectations.

AccountancyManager offers a wide scope of features for accountants, bookkeepers and businesses. These include but are not limited to:

 

1. Automated client emails and texts

With AccountancyManager you can say goodbye to chasing up client emails. All you have to do is create the email templates for the services you provide, and tell the system when and how often you’d like them to be sent. AccountancyManager will do all the work for you by sending them automatically, making sure they go to the right clients, at the right time.

 

2. Automate task management

Keep your team organised with AccountancyManager’s automatically generated task lists. These task lists are fully customisable and can be tailored to each member of your team. Each task can be broken down further, with the ability to prioritise importance and are track tasks with ease.

 

3. Onboarding

AccountancyManager automates your entire client onboarding process. This includes automating proposals and letters of engagements, professional clearance emails, AML checks and risk assessments.

 

4. Client Portal

Your clients will have access to a free online portal when you join AccountancyManager. In this portal, they can upload and sign documents via e-signatures, as well as having the ability to update their personal details and check deadlines.

 

5. Profitability

With AccountancyManager, you can track staff costs against your client revenue to see which jobs are the most (and least) profitable for your business. This allows you to identify your strongest profit sources as well as providing you with the opportunity to view revenue, cost of labour, hours, budget profit and actual profit.

 

*Bonus benefit* Notifications

AccountancyManager keeps you fully informed and up-to-date by notifying you when:

  • Clients upload or sign documents
  • Complete forms or update their details
  • Deadlines are approaching
  • New tasks are assigned to you
  • Any changes made to your tasks

The Client Timeline also keeps a record of every call, text, and email sent, as well as whether or not your client has opened your email.

For further information on the features AccountancyManager can provide your business, please visit the website.

 

“I have been very impressed with the product offering and the reputation of AccountancyManager and I am delighted that they are joining forces with us. Our respective businesses share the same philosophy; placing the customer journey above all else. Together, we will be well positioned to make that journey even better. I am also delighted to welcome Kevin and James to our highly talented leadership team.”

- CEO of Bright, Paul Byrne

 

Is AccountancyManager integrated with BrightPay?

This merger won’t be affecting your use of BrightPay payroll software, however now that we are all part of Bright, one of the leading providers of payroll and accounting software in the UK and Ireland, it does present an opportunity for us to explore these options further. So watch this space!

Posted byEleanor Mc GuinnessinNews


May 2022

10

The future is Bright: An introduction to Surf Accounts and Surf Accounts Production

BrightPay has a number of integrations with accounting software, the latest of which is Surf Accounts. The addition of Surf Accounts to BrightPay's software integrations was a result of the merger between BrightPay and Relate Software in September last year. Relate Software, a leader in post-accounting, practice management, and bookkeeping software merged with BrightPay to become known as Bright Software Group or 'Bright'. Since formulation, Bright has also acquired practice management software provider, AccountancyManager. Bright is now a leading provider of accounting, payroll and HR solutions to businesses across Ireland and the UK. You can read more about this acquisition here.

The merger with Relate Software prompted the development of a direct Application Programming Interface (API) integration between Relate’s most popular accounting solution, Surf Accounts, and BrightPay. The integration allows BrightPay users to seamlessly transfer data from BrightPay into Surf Accounts within a few clicks, streamlining payroll and accounting process. The integration is discussed in more detail below, but first a brief background to accounting software.

 

What is the current state of accounting software?

Today, accounting software is widely used by businesses and accountants. The traditional days of pen and paper accounting processes have passed, replaced by digital and online systems. Constant updates to accounting software help automate processes and make accountants' lives easier than ever before. In recent years, one of the main updates to accounting systems is the use of cloud technology.

 

The advantages of cloud accounting software

While many accounting software packages are solely desktop based, the Surf range operates upon a cloud server. Utilising cloud-based software means that users can securely access, edit and share work from any device and from any location, once they are connected to the internet. Cloud access allows users to store and work on data online, meaning fixed workspaces are eliminated as physical servers are no longer required. In essence, users of cloud software can work remotely at no extra burden, should they wish to do so.

A bias tends to exist that cloud software is less secure than their desktop-based counterparts. This stems from the online nature of cloud, as people may be concerned that by using cloud software, their data is at a higher risk of being hacked or leaked. However, this is not the case. Thanks to the use of encryption, cloud software is extremely secure, with recent studies finding that data stored on the cloud is less likely to be hacked or leaked than data stored on physical or internal servers.

 

So, what are the Surf products?

All Surf products have been designed with the user in mind, aiming to be modern, easy to use, and allowing the user to work as efficiently as possible. Our accounting software and accounts production software are the most popular products amongst our customers.

 

Surf Accounts

Surf Accounts is an accounting and bookkeeping software which allows you to create and send stylish invoices, manage your sales pipeline, produce reports and reconcile your bank transactions. By using Surf Accounts, you can customise invoices to your brand by uploading your logo and brand colours. You can also set recurring invoices for regular transactions.

The software has some outstanding accounting features, such as in-built CRM and inventory management systems, multi-currency capacities, entity division reporting, customisable dashboards, automatic VAT compliance (inclusive of the return on trading details), and much more. In addition, Surf Accounts has an iOS and Android app which can help you manage your practice from your phone or tablet.

Book a Demo

 

Surf Accounts Production

Surf Accounts Production is our cloud-based accounts production software. It allows you to create perfectly presented final and statutory accounts in accordance with the latest financial standards. Within Surf Accounts Production, you can easily post journals, invoices, receipts, and payments. In relation to accounting compliance, Surf Accounts Production is top software in the accounts production market for ROI and the UK. With a dedicated compliance team in place, the software provides automatic compliance to FRS 102 Section 1A and FRS 105.

The software has a variety of useful features, including: 1-click iXBRL, an unrivalled variety of fully compliant accounts production formats, reporting and dashboards, trial balance with graphs, entity division reporting, inbuilt checks and balances, and e-signing, to name a few. In addition to these fantastic features, this software is integrated with Surf Accounts, meaning data can be seamlessly shared between the two packages.

Book a Demo

 

Surf Accounts and BrightPay integration

As mentioned, Surf Accounts is also integrated with BrightPay Payroll Software. The integration allows Surf Accounts and BrightPay customers to send their payroll journal directly from BrightPay to their accounting software, in just a few clicks. This is done through Direct API integration, meaning a seamless data transfer, which can be done in seconds.

In BrightPay, your payroll journal file is customised to Surf Accounts, with compatible files and built-in nominal ledger mapping. Using the integrated system means you can save time as you eliminate the need for double entry between your accounting software and your payroll software; you simply click a few buttons to transfer your data from BrightPay to Surf Accounts.?To see the integration in action, follow the link below.

Learn more

 

Ultimately, Surf Accounts and Surf Accounts Production are accounting software solutions which help accountants automate their work. Both packages have been designed with features to help reduce the time it takes accountants to complete their work and lessen the associated costs. If you would like to learn more about these packages, why not book a free demo? Surf Accounts and Surf Accounts Production demos are both conducted by a product expert in a live one to one capacity, allowing you to get a full product overview and ask any questions you may have. Book a Surf Accounts Demo or a Surf Accounts Production demo today.


May 2022

3

BrightPay Customer Update: May 2022

Welcome to BrightPay's May update. Our most important news this month include:


Free webinar: Broaden your service offering like never before [bureaus]

Tedious payroll tasks such as backing up data, annual leave management and payslip distribution can now be more efficient, thanks to cloud technology. In our upcoming webinar, we’ll be discussing how you can use this technology to automate your workflow, broaden your service offering to clients, and most importantly, increase profits.


Free webinar: Streamline your payroll workflow like never before [employers]

As a busy employer, tedious payroll and HR tasks can now be a thing of the past, thanks to cloud technology. Discover how you can automatically back up your data, breeze through annual leave requests and streamline employee communications, in our upcoming webinar this month.


Impress employees with an employee self-service app

Improve employee satisfaction and workplace communications with an employee self-service app. The benefits?

  • A payslip hub where employees can access their entire payslip history, at the tap of a button.
  • Employees can update their personal details, automatically syncing with the payroll software.
  • Employees can request annual leave through the in-app company calendar.

It’s time for your bureau to harness the power of cloud technology 

Cloud technology brings your bureau to the next level. Not only does it make it easier to grow your practice by increasing your service offering, but it also saves you money and improves your time efficiency. Learn how to harness the power of cloud technology for your bureau in the free guide below. 


Streamline time-consuming payroll and HR tasks 

Cloud technology has completely transformed how employers process payroll. This includes streamlining tedious manual tasks such as payslip distribution and annual leave management. Download the guide below to learn how cloud platforms supercharge your payroll workflow today.


Integrate with Surf Accounts for a smoother and easier workflow 

Send your payroll figures directly to the general ledger in Surf Accounts thanks to the power of API technology. This allows both software to communicate with one another, providing you with a smooth and seamless payroll workflow. Save time, hassle, and unnecessary workloads. Click the links below to register for our upcoming webinar and to learn more about how this integration works.


Have you heard the latest news on Auto Enrolment? 

Last month, there was an update in the Dáil about Automatic Enrolment, with the system to be set up by 2023 and enrolments to begin as early as 2024. It's important as a business owner to stay ahead of the curve and start preparing for automatic enrolment now. Here’s everything you need to know so far: 

 

Posted byEleanor Mc GuinnessinCustomer Update


Apr 2022

27

Offer payments as a service and increase profits

Up until now, calculating the payroll and settling the payroll have always been separate tasks from one another. On top of that, the time it takes to manually upload bank files, submit paperwork to Revenue, and make any last-minute changes to your payment files, can become overwhelming. Imagine if it could be done all in one central location, streamlining the entire payment process for you?

This is all now possible thanks to BrightPay’s integration with Modulr, the direct payments platform. With this integration, you can save time, reduce payment errors and maximise the efficiency of your business.

Please note: to use this integration, users must set up a Modulr account.

Who are Modulr?

Modulr is a direct payments platform that is transforming the way companies do business, by focusing on automating end-to-end payment flows. This allows their partners to embed payment functionality into their software so that customers can have a seamless workflow experience.

Here are three features that BrightPay’s integration with Modulr can offer to bureaus:

1. Pay employees on the same day

With Modulr’s integration, employees can receive payments on the same day, when processed before 2 pm. This is all done within BrightPay itself, by selecting ‘pay by Modulr’ and sending payments instructions straight to Modulr. This instantly eliminates the hassle of more traditional methods of manually uploading bank files and using outdated payment methods that can take up to three business days to land in employees’ bank accounts. To learn more, watch this short four-minute video on how the payment process works when using Modulr within BrightPay.

2. Payment flexibility

Modulr allows you to schedule payments in advance, meaning you can have payments land in employees’ bank accounts on a day of your choosing. Say goodbye to the panic associated with distributing payments and hello to a more flexible payment approach. The integration grants you the flexibility to make any last-minute changes to your payments if needed, rather than spending hours on the phone to the bank trying to rectify them, taking a serious weight off your shoulders.

3. More secure payments

Not only are you saving an incredible amount of time by incorporating Modulr into your payroll workflow, but you’re also improving the security of your clients’ payments. With Modulr, the network is completely secure and encrypted. You don’t have to leave BrightPay to pay employees either –log in to Modulr directly through the payroll software, and payment details are sent straight to Modulr. This removes risks such as file transfer errors and data duplication.

Once the payments are finalised, the person in the business who authorises payments must log in to the Authy mobile app to approve the payments, before they’re distributed. This login comes with secure two-factor authentication via the authorisation app, Authy, providing an added layer of protection to your payments and ensuring all information is accurate before landing in employees’ bank accounts.

Can I offer this to my clients?

This innovative payment integration with Modulr provides you the opportunity to offer payments as a service to your clients. Learn more about Modulr's payment process in our step-by-step guide here. Interested in learning more about BrightPay? Book a free online 15-minute demo today to see how our award-winning payroll software can enhance your bureau.

Posted byEleanor Mc GuinnessinPay/Wage


Apr 2022

19

PAYE Modernisation – why manual payroll doesn’t cut it anymore

PAYE Modernisation was first brought into effect on the 1st of January 2019. It was created to simplify the payroll process by abolishing the paperwork involved with P45s, P60s, and other related documents.

It was also established to improve the transparency of the PAYE system, ensuring that employees are paid properly with the correct tax deductions and cut-off points applied. This is great for employees as the PAYE Modernisation real-time reporting process means that the correct tax is deducted when an employee is paid, reducing tax inaccuracies across the board for employees.

 

What does it mean for me as an employer?

As an employer processing payroll, it is now your duty to ensure that employees are being paid properly – that also includes applying the correct tax deductions and cut-off points.

If you’re calculating PAYE Modernisation manually, this can leave space for mistakes and errors to occur. All employers must calculate and report their employees pay and deductions in real time, every pay period. Not only that, but payroll legislation also changed (as we saw in January 2019) and not staying up-to-date with the latest rules and regulations can lead to quite costly penalties.

 

What are the penalties?

Did you know that if employers fail to engage with Revenue or who persistently breach the PAYE regulations are liable to a €4,000 penalty per offence?

Yes, you read that correctly. Not only that, but there’s also a hefty €3,000 penalty on the company secretary per offence! *gulp*

 

What’s the solution?

Revenue has recommended for businesses to invest in a payroll software that is integrated with PAYE modernisation to make the process as smooth as possible.

Here at BrightPay Payroll Software, we’ve worked with Revenue to ensure our payroll software is fully compliant with all PAYE Modernisation requirements.

Below are five fantastic ways BrightPay can help your business with PAYE Modernisation:

 

5 ways BrightPay can help with PAYE Modernisation:

1. Revenue integration

Manually processing your payroll can take a hefty toll on admin work, as you need to create payroll files as well as upload all relevant information to ROS for every single pay period in real time.

Thankfully, BrightPay payroll software is fully integrated with Revenue, making your payroll process smooth and seamless for you. You can retrieve RPNs (Revenue Payroll Notifications) straight from Revenue within our software, and can also send PSRs (Payroll Submission Requests) directly to Revenue in just a matter of seconds!

2. Suitable for all business sizes

Whether you have one employee or 10,000 employees – we accommodate businesses of all sizes here at BrightPay. So, no matter the scale of your business, we have what it takes to fully streamline your PAYE Modernisation process.

We also provide a wide range of resources to help you, such as webinars, guides and video tutorials, along with an incredible support team to guide you throughout the entire process.

3. Saves you time

Ensuring that Revenue has the most accurate, up to date pay information for your employees can really be such a monotonous and lengthy task, but it doesn’t have to be that way!

BrightPay payroll software can:

  • Retrieve RPNs by the click of a button
  • Automatically apply tax credits and cut off points in real time
  • Send PSRs straight to Revenue in just one click

Not only does this save you time – it also increases the efficiency and running of your business – allowing you to attend to more important business tasks at hand. It also increases your Revenue compliance, ensuring the correct payment details are being sent to Revenue.

4. Update Employee Details

Has your employee’s tax credits or cut off points changed? Not a problem – BrightPay retrieves the latest RPNs for you and identifies any changes needed to correctly calculate employees’ pay and deductions, all updated by the click of a button!

This is also the case for new employees, where you can request and create RPNs for new employees within the software.

5. Corrections made easy

Made an error in your payroll submission?

Mistakes happen and are bound to crop up now and again – but these can be resolved quickly by simply sending a correction submission. This gets sent directly to Revenue within BrightPay and allows you to make adjustments accordingly.

 

*Bonus Tip*

Did you know that if you also sign up to BrightPay Connect, the optional cloud add-on to BrightPay payroll software, you can have the added benefits of:

Complying with other laws such as GDPR, by storing your payroll data in a secure and remote location.

Automatically backing-up your payroll data every 15 minutes, so there’s no more fear of losing your payroll information.

Managing your employee’s annual leave in a simple user-friendly format.

 

BrightPay is award-winning software, and was awarded ‘Payroll Software of the Year’ in 2018, 2019 and 2021 along with winning the COVID Hero Supplier Award in 2020. With over 330,000 businesses across Ireland and the UK using our software and a 98.8% customer satisfaction rate, you know you’re in safe hands.

Take the nuisance out of PAYE modernisation and book a demo with us today!

Looking for further information on PAYE Modernisation? Download our free guide that covers how PAYE Modernisation affects your business. Click the button below to receive your guide.

Posted byEleanor Mc GuinnessinPAYE Modernisation