BrightPay Blog


Sep 2018

14

Data Protection Commissioner teams up with Thesaurus Software for free GDPR webinar

The introduction of the General Data Protection Regulation (GDPR) in May brought with it new and more stringent rules around the security of personal data and how it is processed.

 

The new legislation places increased responsibilities on all those parties that process personal data. All organisations, regardless of size, have had to comply with the GDPR. As part of their preparation for the GDPR, employers were required to introduce or update existing policies regarding personal data held.

 

Free Webinar: GDPR 3 Months On! (20th September @ 11.00 am)

Thesaurus Software is hosting a free GDPR webinar this September where we will have a guest speaker from the Data Protection Commissioner’s office. The webinar will be CPD accredited and free to attend.

In this webinar, we will look at what’s new in GDPR, how it may affect your business and what we have learned from the GDPR three months after it’s introduction. We will also discuss how Thesaurus Software can help your organisation utilise the new data protection regulations for the benefit of you, your customers, suppliers and employees.

 

Webinar Speakers

Laura Murphy - Laura is an experienced Human Resource professional with unique global experience. She has worked in-house and in external consultancy roles for SMEs, international organisations and public sector bodies across the UK and Ireland.

Jennie Hussey - Jennie is an experienced Employment Law Advisor with a demonstrated history of working in the HR and payroll industry.

Guest Speaker: Graham Doyle - We are pleased that Graham Doyle, Head of Communications from the Data Protection Commissioners office will be joining us to discuss GDPR and the effect it is having on all businesses.

 

Places are limited - book your place now!


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Thesaurus & BrightPay Newsletter - Are you missing out?

We will not be able to email you about webinar events, special offers, legislation changes, other group products and payroll related news without you subscribing to our newsletter. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

 

Posted byRachel HynesinGDPR


Sep 2018

12

National Minimum Wage - Increasing Jan 19

Currently, the national minimum wage is €9.55 per hour, which increased on 1st January 2018. The Low Pay Commission has recommended that the national minimum wage be increased by 25 cent to €9.80 per hour. The Government has accepted this recommendation and this increase is due to be introduced in January 2019.

This is the fifth increase of the national minimum wage since 2011. This increase could benefit up to 120,000 employees, increasing their hourly rate by 2.6%. An employee working 40 hours per week will see their gross pay increase by €10.00.

The new minimum hourly rates will be:

  • Experienced adult worker – €9.80
  • Under age 18 – €6.86
  • In the first year after the date of first employment over age 18 - €7.84 
  • In the second year after the date of first employment over age 18 - €8.82
  • In a course of training or study over age 18, undertaken in normal working hours-1st one third period: €7.35; 2nd one third period: €7.84; 3rd one third period: €8.82 

The Taoiseach, Leo Varadkar said “this increase will put us in the top five in the world for our national minimum wage in cash terms and purchasing power.”

 

Related Articles:

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BrightPay Payroll Software | Thesaurus Payroll Manager

Posted byDebbie ClarkeinPay/Wage


Sep 2018

11

Thesaurus Software secures investment from Hg

We are very excited to announce that Thesaurus Software has secured investment from Hg, a specialist technology investor.

Hg’s structured minority investment strategy, Transition Capital, will fund the investment.

Transition Capital offers privately-owned businesses an attractive alternative to a minority equity sale.

This partnership benefits Thesaurus Software as we can access the experience and support of Hg and its network, whilst retaining voting control of the business.

The Irish market continues to represent our core customer base where we expect to see further growth with the introduction of the PAYE modernisation legislation coming in January, 2019. We also launched into the UK market, just six years ago, where we’ve seen our UK customer base grow to an impressive 25,000 customers.

Our payroll software products; Thesaurus Payroll Manager and BrightPay Payroll will automate the tasks involved in the upcoming PAYE modernisation legislation. We have developed user friendly automation features to receive and send the required PAYE information to and from Revenue. Our aim is to target the many employers who are still processing their payroll on manual systems or spreadsheets. At Thesaurus Software, we believe our products offer key automation functionality that can save our customers time and money. 

Paul Byrne, Managing Director said:

“Our aim is to establish ourselves as the leading provider of payroll and HR software systems in the UK and Ireland. The combination of Hg’s understanding of the market and our innovative products will help us achieve these goals.”

Hg has many years experience operating in the payroll and HR space. The investment and partnership will allow Thesaurus Software to leverage that expertise to continue to grow our market share in Ireland and the UK. It is fantastic to have a partner that shares our vision for the future and recognises the potential our products have. We’re excited for the future!!

Peter Miholich, Director, Hg, said:

“We have been really impressed by the dedication of the Thesaurus team to delivering great software and outstanding service to their customers. We look forward to partnering with Paul, Ross and the team to take Thesaurus Software to the next stage of its development, adding our experience and strong track-record of working with successful businesses in Accounting and Payroll software.” 

About Thesaurus Software

Established in 1991, Thesaurus Software offers payroll, HR and accounting software products to Irish and UK businesses and accountants. We provide powerful software that is both cost effective and easy to use. Our suite of payroll and HR products save businesses a considerable amount of time by utilising automation and innovative technology. Currently, our products are used by over 120,000 (and counting) businesses across the UK and Ireland. We are a passionate team who strive on the excitement and challenge of continuous growth, improvement and development. Our plans for the future are big!
https://www.thesaurus.ie/
https://www.brightpay.ie/

About Hg

Hg is a sector expert investor, committed to helping build ambitious businesses across the technology, services and industrial technology space, primarily in Europe. Deeply resourced sector teams focus on specific sub-sectors and investment themes to identify companies occupying an established position within a niche, and which have the potential to grow faster than their market, create employment and become the leader in their industry. Hg’s dedicated operations innovation team provides practical support to management teams to help them realise their growth ambitions. Based in London and Munich, Hg has funds under management of over £10 billion serving some of the world’s leading institutional and private investors. For further details, please see www.hgcapital.com

BrightPay Payroll Software | Thesaurus Payroll Manager


Sep 2018

3

Which is really better - the existing PAYE system or PAYE Modernisation?

The Irish PAYE system was first implemented back in 1960 with no major changes since its introduction. Ireland today is very different compared to what it was 58 years ago - so why should the PAYE system remain the same?

For the past few years, Revenue has been working on a much needed and well overdue facelift of the Irish PAYE system. The new system, known as PAYE Modernisation will replace existing PAYE processes from 1st January 2019. Many employers are left wondering what the difference is between the two systems, and more importantly, which system is really better?

Key Changes with PAYE Modernisation

With PAYE Modernisation, there will be no P30s every month or quarter and no P35s at the end of the tax year. In fact, all ‘P forms’ will be eliminated.

Instead, submissions will need to be sent to Revenue in real time, detailing employee pay and tax information. These will be known as Payroll Submission Requests (PSR), and will need to be submitted ‘on or before’ the date an employee is paid each pay period. In most cases, this means a file will be submitted either weekly or monthly.

Some employers are worried that this will massively add to an employer’s workload. Realistically however, the payroll process will require much less of an employers time. Payroll software will be integrated with Revenue so that for employers, the file will be automatically prepared and sent directly to Revenue at the click of a button.

The retrieval of tax credits will also be automated, which should ensure that the correct credits are being applied by employers. With payroll software, Revenue integration will enable employers to receive changes to an employees tax credits directly from Revenue and update it in the payroll software at the click of a button. This file will be known as a Revenue Payroll Notification (RPN).

Regardless of how frequently an employer will be required to send submissions to Revenue, the payment date will remain the same. There will be no change to the method that employers currently use to make the Revenue payment.

Find out what else the new system has to offer with Thesaurus Software’s free online PAYE Modernisation webinars.

PAYE Modernisation: Made Easier with Payroll Software

Although employers will still have the option to process their payroll manually, it will be very cumbersome and tedious, with the changes becoming more of a hindrance than beneficial.

Employers are advised to use PAYE Modernisation compliant payroll software so that the entire system will be smooth and integrated. With payroll software, employers will benefit from a reduced workload as a result of PAYE Modernisation, while making the payroll process much easier and streamlined.

Thesaurus Software is the number one payroll software provider in Ireland with two payroll packages to choose from - Thesaurus Payroll Manager and BrightPay.

Book a demo today to see how PAYE Modernisation will affect your business.

Related articles:

BrightPay Payroll Software | Thesaurus Payroll Software

Posted byRachel HynesinPAYE Modernisation


Aug 2018

20

BrightPay Connect: The GDPR Survival Toolkit for Employers

BrightPay Connect is tailored to help you overcome some of the key challenges GDPR presents when processing payroll. The payroll itself is still processed on BrightPay’s desktop application, however the payroll information is stored online on a secure cloud server. As the payroll information is stored online, it has allowed us to bring you even more benefits to help you with GDPR compliance.

Automated Cloud Backup

With the GDPR, it is important to keep a copy of payroll files safe in case of fire, theft, damaged computers or cyber attacks. Essentially BrightPay Connect is an automated cloud backup, keeping employee’s payroll data safe and secure. BrightPay Connect will automatically backup payroll data every 15 minutes when the payroll is open, and again when you close down the employer file. A chronological history of all backups will be maintained which can be downloaded and restored at any time.

Self-Service Remote Access

GDPR includes a recommendation to provide remote access to a secure system, which would provide employees with direct access to their personal data. With BrightPay Connect, employees can be invited to their own password protected self-service portal. Employees can login to the portal 24/7 on any device, including PC’s, Macs, tablets and smartphones (essentially anywhere that they have access to an internet browser) or there is also an employee smartphone app where employees can login and get notifications directly to their device.

Password Protected Payslip Portal

With BrightPay Connect, employees can access a payslip library where they can view and download all historic and current payslips. Employees can also access payroll documents such as P60s, HR documents such as their contract of employment, personal data held by their employer and past and scheduled leave.

Right to Rectification

The right to rectification of personal data held is an important employee right under the GDPR. With the employee self-service portal, employees can update their basic personal details such as their phone number and postal address.

Accurate Employee Records

Data controllers and data processors must ensure that the personal data held is relevant and up-to-date. As employees can update their basic personal details on BrightPay Connect, this ensures that employers and payroll bureaus have the most accurate and current details on file for employees.

User Limitations and Restrictions

With the GDPR, data controllers must ensure that, by default, only personal data which is necessary for each specific purpose of the processing can be accessed. Therefore, payroll processors should only have access to the personal data that is strictly required for processing the payroll. This is referred to as data minimisation, or privacy by default. With BrightPay Connect, users can be set up so that they only have access to the information needed to complete their specific responsibilities. For example, there may be a HR manager who should not have access to employee’s payroll data, or a payroll processor who should not have access to employee documents or employees marked as confidential.

Central Location for Employee Documents

BrightPay Connect acts as an all in one central location to store all things employee related, including payroll, HR and other employment related documents. Employers have the ability to upload documents that apply to all employees (e.g. company handbook), documents that are unique to individual employees (e.g contract of employment), or even documents that are relevant to a particular department.

Secure Document Exchange

If you are a payroll bureau, you can invite your payroll clients to BrightPay Connect to their own online employer dashboard. This is a secure portal for client communications, eliminating the need to send documents with sensitive personal information by email. Clients can view employee payslips as soon as they have been finalised, they can run their own payroll reports and view amounts due to Revenue. This offers an additional layer of GDPR protection for client’s payroll data.

Essentially, by introducing BrightPay Connect in your business, you will be taking steps to be GDPR compliant. Book a demo today to have a look at BrightPay Connect.

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BrightPay Payroll Software | Thesaurus Payroll Software

Posted byRachel HynesinBrightPay CloudEmployee Self ServiceGDPR


Aug 2018

15

How will PAYE Modernisation impact on your payroll?

In late 2016, Revenue issued a consultation document outlining their vision for the introduction of Real Time Reporting (RTR) or PAYE Modernisation in Ireland.

This will modernise the Pay As You Earn (PAYE) system, and mean that employers will be required to report pay, tax and other deductions, as well as details of employees leaving the organisation, at the same time as they run their payroll.

The new obligations for employers are due to take effect from 1 January, 2019, meaning businesses have a limited amount of time to prepare their payroll systems to be compliant with the new RTR / PAYE Modernisation rules.

Do you use payroll software? If so, there are two methods of reporting payroll in real time:

  • Direct Payroll Reporting - allows your payroll software to communicate seamlessly with Revenue Online System (ROS) and exchange the required information.
  • ROS Payroll Reporting - you can upload files created by your payroll software to ROS.

Payroll software companies have been working with Revenue to ensure that the software will be compatible with Revenue’s requirements. We would advise that you use payroll software, but if you don’t, you will be able to retrieve Revenue Payroll Notifications and complete a form through ROS. This reporting process will eliminate the need to file:

  • P30
  • P35
  • P45
  • P46

P60s

You will no longer be obliged to produce a P60 for your employees. Revenue will produce an end of year statement for all employees.

Information you will report to Revenue

You must provide Revenue with payroll information for each employee, including:

  • Payment date
  • Amount of pay 
  • Amount of Income Tax, Universal Social Charge (USC) and Local Property Tax deducted.

Upcoming free online webinars:

PAYE Modernisation for Employers - Understanding and implementing the new legislation

PAYE Modernisation for Payroll Bureaus - Understanding and implementing the new legislation for your clients

 

Related Articles:

PAYE Modernisation: How successful was it in the UK?
PAYE Modernisation - List of Employees
PAYE Modernisation - The Facts
PAYE Modernisation - Understand how your payroll processing will change

 

Are you missing out on our newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at any time. Don’t miss out - subscribe today!

BrightPay Payroll Software | Thesaurus Payroll Manager

Posted byHolly McHughinPAYE Modernisation


Aug 2018

3

GDPR & the right to rectification:

Under Article 16 of the GDPR, individuals have the right to rectify data that is inaccurate about them. An individual may also be able to have incomplete personal data completed. Although you may have already taken steps to ensure that the personal data was accurate when you first obtained it, this right imposes a specific obligation to reconsider the accuracy upon request.

 

What do we need to do?

If you receive a request from an individual to rectify their personal data, you should take reasonable steps to ensure that the data is accurate and rectified if necessary. The reasonable steps taken will depend on the nature of the personal data and what it will be used for. The more important the personal data is to be accurate, the greater the effort you should put into ensuring it’s accurate and if not, taking steps to rectify it.

 

When is data inaccurate?

The GDPR does not give a definition of the term accuracy. However, it states that personal data is inaccurate if it is incorrect or misleading in any way. It is the data controller's responsibility to ensure the personal data they manage is accurate and up-to-date.

 

Can we refuse to comply with the request for rectification for other reasons?

You can refuse to comply with a request for rectification if the request is excessive or manifestly unfounded, taking into account whether the request is repetitive in nature. There are two things you can do if you consider that a request is excessive or manifestly unfounded:

 

1) Request a “reasonable fee” to deal with the request
2) Refuse to deal with the request

 

You will need to justify your decision in either case. The reasonable fee should be based on the administrative costs of complying with the request. If you decide to charge a fee, it is advised that you contact the individual within one month. You do not need to comply with the request until you have received the fee.

 

In most cases, you cannot charge a fee to comply with a request for rectification. However, as noted above, if the request has been excessive or manifestly unfounded you may charge a reasonable fee to cover the administrative costs.

 

Related Articles:

GDPR & Payroll processing: Do I need consent from my client's employees?

BrightPay launch an employee payroll smartphone app.

GDPR: What you need to know

 

Are you missing out on our newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at any time. Don’t miss out - subscribe today!

 

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byHolly McHughinGDPR


Aug 2018

1

BrightPay Customer Update: GDPR & PAYE Modernisation Special Edition

PAYE Modernisation Explained

PAYE Modernisation or real-time reporting (RTR) will enable Revenue to ensure that employees are receiving their correct tax credits and cut-off points throughout the year. This compares with the current PAYE reporting which is done through P35s on a yearly basis.

Learn more | Frequently asked questions

 

Free GDPR Webinar | Guest Speaker: Data Protection Commissioners

Graham Doyle, Head of Communications from the Data Protection Commissioners office will be joining us to discuss GDPR and the effect it is having on all businesses. This FREE CPD accredited webinar will look at what is new in GDPR, how it may affect your business and what have we learned from the GDPR 3 months on. We will also look at how BrightPay can help your organisation utilise the new regulation to benefit you, your customers, suppliers and employees.

Register today | Full agenda

 

Manually Calculating Payroll with PAYE Modernisation

A significant number of employers are still processing their payroll using a manual or spreadsheet system. A manual approach may seem like an attractive option but can result in inaccurate payroll processing. From January 2019, employers will be required to submit their payroll returns electronically and in real-time, each payroll run, allowing Revenue to access the most up-to-date information.

Find out more

 

Privacy Policies - A GDPR Requirement

One of the main principles of the GDPR is that data shall be processed lawfully, fairly and in a transparent manner. These three elements overlap and all three must be satisfied in order to demonstrate compliance. The GDPR stipulates that anywhere personal data is being collected, either directly or indirectly, Privacy Notices should be in place.

Find out what to include

 

PAYE Modernisation FREE webinar in conjunction with Revenue

We have teamed up with Sinead Sweeney who is the PAYE Modernisation Change Manager for the Revenue Commissioners. The webinar will peel back the legislation to help you understand and implement the new changes for your business. The objective of PAYE Modernisation is for Revenue, employers and employees to have access to the most accurate, up-to-date information relating to pay and statutory payroll deductions. Places are limited.

Employer webinar: 4th September | Bureau webinar: 6th September

 

GDPR: Do I need consent from my client’s employees? (Bureaus Only)

Many bureaus have expressed concern and confusion in relation to getting consent from their client’s employees and securely distributing payslips. Payroll bureaus do not need to seek consent from individual employees that the payroll is processed for. However, the employer will need to inform their employees that they are sharing their personal information with a third party.

Read more

 

GDPR: Frequently Asked Questions

Our GDPR experts have put together a list of some of the frequently asked questions that we have been asked by our customers regarding the General Data Protection Regulation. Additionally, the legislation states that whenever a data controller (e.g. business/employer) uses a data processor (e.g. payroll bureau) there needs to be a written contract or Data Processor Agreement in place.

View all FAQs | Template Data Processor Agreement

 

Are you missing out on BrightPay's newsletter? We will not be able to email you without you subscribing to our mailing list. You will be able to unsubscribe at anytime. Don’t miss out - sign up to our newsletter today!

Posted byKaren BennettinCustomer Update


Jul 2018

11

PAYE Modernisation: Meet the experts!

PAYE as you know it is changing - in just a few short months Revenue are revamping and modernising the existing PAYE system. This is called PAYE Modernisation. This new PAYE system will be very different. Instead of a monthly or quarterly P30, a submission containing pay information will need to be made to Revenue each time an employee is paid. This is known as a Payroll Submission Request, or a PSR.

By sending this information to Revenue in real time, it will enable employers to pay the correct amounts of deductions for every employee, also eliminating the need to submit a P35 at the end of the tax year. Overall, this will improve the accuracy, ease of understanding and transparency of the PAYE system for all stakeholders, including employers, employees and Revenue.

While PAYE Modernisation will bring many benefits, some employers are finding it difficult to fully understand the new system; When will payments need to be made to Revenue? Can corrections be made after the submission has been sent? What will happen when broadband is not available or very poor and weekly submissions have to be made?

Ask the Experts!

Every employer has concerns that they are unsure about. Thesaurus Software - the creators of BrightPay - are giving you the chance to join the experts to ask them any queries you may have with free online PAYE Modernisation webinars.

Thesaurus Software has the expertise and understanding regarding PAYE Modernisation. We have already experienced the implementation of a similar real time reporting system in the UK, known as RTI. Thesaurus Software’s Managing Director, Paul Byrne, is a key stakeholder working with Revenue towards the design of this new PAYE system for Ireland.

For the webinars, Paul Byrne will be joined by guest speakers Sinead Sweeney, who is the PAYE Modernisation Change Manager for the Revenue Commissioners, and Sandra Clarke, Partner at BCC Accountants and a Council Member of the Irish Tax Institute.

Click here to register and find out more about our upcoming PAYE Modernisation webinars.


Related articles:

Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinPAYE Modernisation


Jul 2018

4

PAYE Modernisation: What you need to know

PAYE Modernisation - The Facts

PAYE Modernisation is a mandatory payroll requirement that will be introduced from the 1st of January 2019. It won’t change the way you calculate your PAYE information, it just means that you will need to send your data through to Revenue in real time. Employers should take steps to ensure their existing records are up-to-date and correct.

Find out more
 

PAYE Modernisation Compliant Software

To comply with PAYE Modernisation you will need to utilise fully compliant payroll software. BrightPay is working directly with Revenue to ensure this new real time process is as easy as possible for our customers. BrightPay is a simple and easy to use payroll software that makes your payroll journey hassle free. With a 99% customer satisfaction rate and free customer support, BrightPay is the payroll solution to help you with PAYE Modernisation.

Book a demo | Find out more 

Free PAYE Modernisation Training

BrightPay has teamed up with Revenue as guest speakers to bring you free PAYE Modernisation training webinars throughout the year. All webinars are CPD accredited and free to attend. Our next webinar is PAYE Modernisation: Understanding and implementing the new legislation which takes place this September. Places are limited - book your place now to avoid disappointment.

Payroll bureau webinar | Employer webinar
 

PAYE Modernisation: Frequently Asked Questions

PAYE Modernisation or Real Time Reporting is probably the biggest overhaul of the PAYE system since PAYE was introduced back in 1960. Many employers are worried about this new system and how it will affect their payroll processing. Find out some of the most common questions people have asked about PAYE Modernisation.

Frequently asked questions
 

Proposed Client Letter for PAYE Modernisation

Keeping your clients informed and up-to-date will be a key step to successfully transfer to the new PAYE Modernisation system. To assist our customers, we have created a template letter for payroll bureaus to send to their clients as an initial communication with regards to PAYE Modernisation. We will also have a sample letter of engagement available for payroll bureaus later this year.

Download template
 

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Thesaurus Payroll Software | BrightPay Payroll Software

Posted byRachel HynesinPAYE Modernisation