As an accountancy practice owner, improving efficiency and increasing revenue are your main goals. However, this can be quite a difficult task as there are daily hurdles you may face which can hamper performance.
In the day to day running of your business, you may have to juggle many tasks such as processing payroll, bookkeeping, preparing financial statements and taxation services, keeping on top of it all can be difficult. In this article, we look at payroll and how the process can be streamlined for accountants, allowing you more time to spend on other tasks.
Traditionally, you would manually enter clients’ payroll data into your payroll software, each pay period. This can be a very tedious and time-consuming task, which is also prone to human error. Thanks to award winning payroll software, BrightPay, and it’s cloud extension, BrightPay Connect, you can say goodbye to manual data entry, and say hello to a more automated payroll workflow. Through BrightPay Connect’s online dashboard, clients can view a summary of their payroll information before the payroll is finalised. This allows your clients to check for any possible errors or send you information on any changes that should be made to the payroll for that period. This can all be done directly through BrightPay Connect’s online portal; improving your payroll accuracy and reducing the chance of payroll errors occurring.
In an era where cyberattacks and data breaches are on the increase, backing up and securing your data has never been more important. According to a 2022 survey by Censuswide, 95% of Irish SME’s were hit by cyberattacks in the past year. In light of this, it’s important that every Irish accounting firm has measures in place to protect their clients’ data. Payroll software, BrightPay, has a cloud extension, BrightPay Connect, which can help solve this problem.
With BrightPay Connect, you no longer need to worry about manually backing up your payroll data. BrightPay Connect will automatically back up your payroll data to the cloud every 15 minutes and once again whenever you close out of a payroll file. This ensures that your clients’ payroll data is safe and secure. BrightPay Connect uses one of the world's most trusted cloud servers, Microsoft Azure, to store data. Backups can be restored at any time, through BrightPay Connect’s online dashboard.
Reducing your workload and saving time for other tasks is a goal for most accountants. With BrightPay Connect’s, online employer dashboard, accountants can work more efficiently by sharing payslips with their clients automatically through the portal, once payslips have been finalised. This process removes the manual workload and saves you time each pay period. Additionally, through the employer dashboard, clients can run their own payroll reports, meaning they won’t have to come to you when they need that information.
Reducing the time you spend on time-consuming tasks such as transferring data from one system to another is vital. There can be a lot of time wasted on the double entry of payroll figures, when you should only really have to enter this information once.
It’s important that you use payroll and bookkeeping software that communicates with one another to remove the workload that comes with manually entering data. BrightPay’s integration with accounting software, Surf Accounts, is a great example of this. By connecting BrightPay to Surf Accounts, you can automatically send your payroll journals to the general ledger in Surf Accounts. This reduces errors by eliminating the need to reenter employee payroll data into your accounting software.
Ensuring your clients’ employees are paid on time every week or month is one of the most important aspects of your payroll services. If there are delays in employees getting their wages, you will have unhappy clients with unhappy employees. This could damage your practice’s reputation, and you could potentially lose valuable clients.
Traditionally, it would take 1-3 business days for payments to be processed when paying employees by credit transfer. However, thanks to BrightPay’s integration with payment platform, Modulr, this process can be sped up dramatically. Modulr’s easy-to-use service allows you to make same-day payments to employees, when processed before 2.00 pm, cutting time spent manually processing payments and keeping both you, your clients and your clients’ employees happy.
BrightPay and BrightPay Connect users have a wide variety of tools at their disposal to help improve their payroll services. Not only will these features help save you time, but they can open up an opportunity to offer new services to clients and a new stream of revenue for your practice.
Why not book a free demo of BrightPay Connect today and discover how you can improve your accountancy practice and not be left behind.
As an employer, juggling all of your tasks can be quite difficult. Duties such as managing your employees and processing payroll can leave you feeling stressed. Without a HR department, these tasks can be very time consuming.
If hiring HR staff isn’t possible, the next best thing is an online employer dashboard and an employee self-service app that can help you manage your HR tasks, all from one place. Payroll software, BrightPay, has a cloud-extension called BrightPay Connect, which is an easy-to-use software that can act as an alternative to a HR department in your business.
When employees want to book annual leave, often they have to request it by filling out a document, sending the request by email, or they may ask for the time off in person. Before dealing with the request, the employer may need to check what other employees are on leave at that time, and the employee could be left waiting for days or weeks to hear if their request had been granted. As well as this, with face-to-face requests, if not dealt with straight away, it’s easy for them to slip your mind. Processes like these can be inefficient and lead to employees being dissatisfied.
With BrightPay Connect, your employees have access to an online dashboard and a self-service app, where they can request time off from their laptop, tablet or smartphone, in just a few clicks. Once approved, the leave request will flow directly into the payroll software, eliminating the need for you to make any changes to your employees’ payroll information. This feature can help you manage and organise your employees’ leave more efficiently.
From the employer dashboard, you can view a companywide calendar where you can keep track of all types of employees’ leave, be that annual leave, sick leave, maternity leave or other types of leave.
In the digital world, distributing your employees’ payslips by paper or even email is now a thing of the past. Using these methods of distributing employees’ payslips can put your employees’ information at risk of a security breach. For example, paper payslips can easily fall into the wrong hands, or an email can be sent to the wrong email address. When you use BrightPay Connect, payslips are automatically shared with employees through a secure online portal. Employees will receive a push notification on their smartphone device when a new payslip becomes available, or they can log into BrightPay Connect through an internet browser to view their payslips. Additionally, BrightPay Connect keeps a history of your employees’ payslips which they can view or download at any time. This is convenient for both parties as it means employees won’t need to come to you to request copies of past payslips if they needed them for a loan or mortgage application, for example.
Do you find it difficult to get your employees to read important company updates or HR documents? BrightPay Connect enables you to send important updates to your employees via the employee self-service app, in a few clicks. You can share personal documents with individual employees such as a contract of employment, or you can share documents with multiple employees at the same time, such as a staff handbook or company policies. Through your own dashboard, you can see who has and hasn’t opened these documents, which makes it easy for you to track who has read them.
BrightPay Connect is a powerful cloud-extension that enables you to operate your business with ease. The online employer dashboard and the employee self-service app enables you to manage your employees’ leave requests, easily distribute your employees’ payslips and share documents with employees. As well as these HR benefits, through BrightPay Connect’s online dashboard, you have online access to your payroll data. BrightPay Connect automatically backs up your payroll data to the cloud every 15 minutes or each time you close out of the software.
If you are interested in learning more about BrightPay Connect, why not book a free 15-minute demo of the cloud software today and see how it can improve your business.
It’s an exciting day here at Bright, as today we are launching our new Bright branding, as well as announcing our latest acquisition. We’re thrilled to let all our customers know that BTCSoftware are now part of the Bright family. BTCSoftware offer multi-award-winning tax software solutions which help accountants to streamline and simplify tax and compliance work.
The addition of BTCSoftware to Bright makes sense to us as leading providers of software solutions to accountants and businesses. We believe that BTCSoftware’s product offering slots in nicely with our current payroll, HR, bookkeeping, accounts production and practice management software solutions.
This development is the next big step in Bright’s mission to streamline business processes for accountants and businesses, by delivering excellent products that enable automation and integration of core business sectors and functions. This mission is underpinned by offering world class support, a common philosophy which unifies all of Bright’s software solutions. This focus on serving customers above everything else, makes BTCSoftware a perfect addition to Bright, as they pride themselves on their highly rated, responsive customer support.
We now have a shiny new website which can be found at www.brightsg.com. The Bright website will be home to all of our products going forward, and each of our products will have their own pages within the website. Moving all our content and resources to the new website will be a gradual process, and so, the existing BrightPay website is not going anywhere just yet.
Our product logos have also changed from their varying colours to white or navy versions, ensuring all our logos have a uniform look and feel.
Since forming in 2021, Bright has brought a wide range of products together, and in doing so has integrated teams from across Ireland and the UK. Bright’s software solutions, including BrightPay Payroll Software, Thesaurus Payroll Manager, Surf Accounts Production, AccountancyManager, and now BTCSoftware give us the ability to offer accountants a fully comprehensive solution to their needs. While this range of products, expertise and support, allows us to combine the strengths of each brand, it also requires us to create a more unified voice.
With the launch of Bright, our new logo, and our new website, customers can find all our products under the one name and location. Customers will still see familiar product logos but should in time become used to seeing Bright appear more often, reflecting our future plans.
We hope that our new cohesive branding will help communicate who we are, what we offer, and reinforce our position as a one stop provider of software solutions for accountants and businesses.
In other exciting news, Bright is introducing its first podcast series, Lightbulb Moments, which features disruptors and thought leaders from the accounting industry, revealing the bright ideas that gave them the power to switch things up for their business, practice and clients.
On 27th of September 2022, Minister for Finance, Paschal Donohoe, and Minister for Public Expenditure and Reform, Michael McGrath, presented the 2023 budget. Minister McGrath called the budget a “Cost of Living Budget”, and said it was focused on helping individuals, families and businesses deal with rising prices.
Below, we've listed some of the measures from the budget which will most affect employers.
There are no change to tax rates for 2023, the standard rate will remain at 20% and the higher rate at 40%.
• The Standard Rate Cut Off Point (SRCOP) has been increased by €3,200 from €36,800 to €40,000
• The Personal Tax Credit increased by €75 from €1,700 to €1,775
• The Employee Tax Credit increased by €75 from €1,700 to €1,775
• The Earned Income Credit increased by €75 from €1,700 to €1,775
• The Home Carer’s Tax Credit will increase by €100
• Exemption threshold remains at €13,000
• There are no changes to the rates of USC
• The 2% USC rate band has increased by €1,625, from €21,295 to €22,920
USC Rates & Bands 2023
• €0 – €12,012 @ 0.5%
• €12,013 – €22,920@ 2%
• €22,921 – €70,044 @ 4.5%
• €70,045 + @ 8%
Medical card holders and individuals aged 70 years and older whose aggregate income does not exceed €60,000 will continue to pay a maximum rate of 2%.
The emergency rate of USC remains at 8%.
Non-PAYE income in excess of €100,000 will continue to be subject to USC at 11%.
Any taxpayer that are renting a property and are not receiving housing supports will qualify for a rent tax credit of €500 per annum. In the case of married couples or civil partners this credit will be doubled. This will come into effect in 2023 but can be claimed for rent paid in 2022 in early 2023.
The tax relief for remote workers remains unchanged at claiming relief of to 30% of the cost of vouched expenses for heat, electricity and broadband in respect of those days spent working from home.
The Small Benefit Exemption has been increased from €500 to €1,000, with employers permitted to give employees two vouchers per year, as opposed to one voucher which was permitted to date. This applies for 2022 and years following.
There are no changes to the ASC rates for 2023.
The National Minimum Wage will increase by 80 cent from €10.50 to €11.30 per hour from 1st January 2023.
Due to the increase in the minimum wage on 1st January 2023 the upper threshold for paying the 8.8% Class A rate of employer PRSI is being increased from €410 to €441 from the 1st January 2023. There is no change to the PRSI credit.
The reduced rate of 9% VAT for the tourism and hospitality sector and electricity and gas bills will continue to apply until the 28th February 2023. 0% rate of Vat is introduced in respect of newspapers and news periodicals, including digital editions, defibrillators, hormone replacement and nicotine replacement therapies, and certain period products from 1st January 2023.
There will be a €12 increase to core weekly Social Welfare payments with effect from January 2023. The maximum personal rate of Illness Benefit will be increased to € per week. Maternity/Paternity/Adoptive /Parent’s Benefit will increase to €262 per week from 1st January 2023.
Join us for our free upcoming webinar on everything to do with Statutory Sick Pay. During the webinar, we will explore how this new legislation will affect us all, and we will discuss the new responsibilities that are associated with it.
Getting your clients' documents signed can be a difficult task. Surf Accounts Production offers an inbuilt electronic signing feature, allowing you to send documents digitally, track the signature's status, and download a fully signed version of the document.
BrightPay and Surf Accounts have teamed up, making it easier to keep your payroll and accounting systems aligned. Our seamless integration allows you to save time, reduce errors and create cost efficiencies. Book your place now to avoid disappointment.
It's tax season and managing your time effectively is critical for meeting deadlines and growing your practice. In Surf’s new free guide, learn essential tips that can help you to improve your time management and save you money.
By using the right technology, payroll can be a profit machine for your practice. In this guide, discover how you can save time on tedious admin work, and boost the speed and security of your payroll processes today.
In this free guide, learn how your business can cut the time it takes to distribute payslips, manage annual leave and back up your payroll data. Managing payroll and HR tasks has never been more seamless.
From 2023, paid sick leave is being phased in over a four-year period across the country – but what does this mean for you? We cover all the essential information you need to know in our latest blog post.
The year is 2021, the month is June. Olivia Rodrigo’s “Cool 4 U” is number one in the charts, we are still in the midst of a nationwide lockdown. You’re in bed sick, sipping flat 7-Up and your job doesn’t offer statutory sick pay. Things are looking bleak. But suddenly, your ears prick at an announcement on the news saying that the government plans on bringing in a national Statutory Sick Pay (SSP) scheme. A ray of light shines in the window.
Fast forward to today and you’re back in the office, lockdown is in the distant past and the Sick Leave Act 2022 has become law and will come into force early next year. Ireland was one of the only advanced economies in Europe without mandatory sick leave entitlement so this is excellent news. Before, sick leave was at the discretion of the employer.
From January next year, SSP is being phased in over a four-year period starting with three days payable per year in 2023, rising to five days payable in 2024, seven days payable in 2025 and eventually, by 2026, employees will cover the cost of 10 sick days per year. The phased introduction is to allow employers to prepare and budget for the scheme and its associated cost.
So what do employers have to do? The SSP will be paid at the rate of 70% of the employee’s wage, subject to a daily threshold of €110. The eventual 10 days, or two working weeks, will be in addition to other leave, as well as public holidays.
There are some caveats however. Employees will have to provide a medical certificate to qualify for SSP and will need to have been employed by the employer for a minimum of six months before they can claim SSP. The leave must also be in relation to a day or days when an employee would usually work but is unable to due to illness or injury. The leave can also be taken as consecutive or non-consecutive days.
“And how will this affect employers” I hear you ask? Well, if you don’t already have a sick leave scheme in place at your company the new legislation may impose costs onto you. These include administrative costs in relation to setting up and implementing the scheme, along with maintaining records.
In the records you are required to keep information on:
Employers may also wish to update their template contracts for new hires to include that contractual sick pay is inclusive of any applicable SSP entitlement. It is also important that you examine existing policies and contracts to make sure they comply with the minimum statutory entitlement under the SSP scheme when it comes into effect. Or, if you use employee contract software like Bright Contracts, this information will be automatically updated for you.
If you already have a sick pay scheme in your company and the existing provision is as favourable or more favourable than the statutory provision, you’re good to go and no changes are needed. It’s only when the existing provision in your standard entitlement employment contract is less favourable than the statutory provision that you will then have some work to do to bring it up to speed.
So there you have it! It might seem like a bit of a headache (no pun intended) but in the long run the scheme will benefit both employers and employees alike. You don’t have to deal with Margaret coming into work and coughing all over you, spreading germs. Plus, employees will feel more protected and valued when they can recover in the safety of their own bed with a hot water bottle and a good ol’ Netflix subscription.
Written by Aoibheann Byrne | BrightPay Payroll Software
Join our free webinar on the 6th of September, where we will be sharing everything you need to know on Statutory Sick Pay, and other Irish Employment Law legislation changes for 2022. Once the new sick leave law has commenced, employees will be entitled to 3 paid sick days per year.
Payroll and payment workflows can be a headache for accountants and their clients. Join our free webinar on the 13th of September, where we will demonstrate BrightPay’s integration with payment platform, Modulr. Pay employees directly through BrightPay, saving you time and eliminating manual work.
Join our webinar on the 6th of September at 10.00 am to discover 5 key ways you can boost the speed of your payroll process, from start to finish. From streamlining your annual leave management, to automatic payroll data backups.
How can your practice boost productivity? In tomorrow’s webinar, we'll look at how automating data extraction can improve your productivity, save you time, and allow you to focus more on what matters in your practice.
Incorrect invoices, missing receipts and late payments; bookkeeping can certainly be a nightmare - but does it have to be? Surf Accounts, a cloud-based accounting software, can simplify and speed up your accounting processes.
It can be difficult to offer payroll profitably to clients, as they can often see payroll as a simple, almost automatic task. This is of course, far from the truth, but how can you offer payroll profitably and do so confidently? We explain how, in this free guide.
Tasks such as annual leave management, distributing payslips and backing up your payroll data can often be quite tedious and time-consuming. In this free guide, we’ll zoom in on 6 exciting ways cloud technology can help boost your payroll processes today.
Did you know that four out of five people no longer want to work in the office five days a week? Many companies are now looking for more long-term hybrid working solutions. Here are 5 ways you can support and enhance these working models for your clients.
All it takes is one accidental download or a mistyped email address to expose employees’ confidential payroll data to the wrong person. In our recent blog, we discuss three features your payroll software needs to ensure the complete security of your employees’ payroll data.
Did you know that four out of five people no longer want to work in the office five days a week? Hybrid working models have gained huge popularity over the past two years, with many companies now looking for more long-term hybrid working solutions.
This new way of working changes your clients' days-to-day operations, including tasks related to payroll and HR. As a bureau, you can offer your clients access to technology that can help streamline payroll and HR processes, as they and their employees work remotely.
From online security to employee communications, it can be difficult to know where to start and which payroll software to choose. BrightPay Connect, the cloud-extension of BrightPay, offers a client dashboard, which can be a powerful tool in the payroll mix, helping you stand out from competitors when it comes to your service offering. Here are five key ways client dashboards can support and enhance your clients’ hybrid working models.
Sending payroll data back and forth to clients can be both frustrating and time-consuming, between tiresome phone calls and never-ending email threads. That’s why client dashboards allow you to send payroll information seamlessly to your clients, which they can then approve. The client also has the option to enter any payroll information for that period, such as adding additions or deductions to employees’ pay, or new starter details. Once the person who processes the payroll is happy with the payroll information, they can then approve it, and it will flow directly back to the payroll software.
Clients can also access their dashboard from anywhere at any time, with multi-user access. This means that multiple users in the company can access the client dashboard, whether they work in the office or remotely. This saves you time, while also giving your clients more control of their payroll, allowing them to have the final say, before payslips are distributed.
When you’re processing payroll, you’re dealing with important financial and personal data. If your computer was to be stolen or hacked by ransomware, your bureau could be liable for breaching data protection regulations. This can result in costly fines that could potentially damage client relationships, and the reputation of your practice.
Client dashboards increase your GDPR compliance by giving clients more control over their data. This means that any sensitive information, such as reports or payslips, no longer have to be sent by email, reducing the likelihood of a data breach occurring. This also allows employees to access their payslip history themselves via the employee app, eliminating the need for clients to locate and send sensitive files to staff via email. Having the ability to automatically backup your payroll data to the cloud, improves clients’ online security even further.
When your clients are sharing important HR documents with their employees, such as contracts of employment, or sharing reports with senior management, there’s a chance of these documents getting lost – or worse – getting sent to the wrong person.
Having all of these documents in one centralised hub makes it easy to share documents with multiple employees at the same time, no matter if they’re located in the office or working remotely. It also reduces the likelihood of unauthorised people accessing them. Customising access to specific documents, as well as viewing who has and who hasn’t read each document, is all available through the client dashboard. This streamlines many HR processes for clients, as well as supporting their long-term hybrid working models.
When using the employee app, employees have a much more immersive and interactive online working experience. Between accessing their payslips, reading important documents and updating personal details (i.e. address and contact details) at the tap of a button. It also reduces your clients’ admin work and paper road in the long run.
Whether your client has 10 or 10,000 employees, managing annual leave can be overwhelming, especially coming into the summer months. Having an online, user-friendly tool for annual leave is the key to building a sustainable hybrid working model. BrightPay Connect’s client dashboard gives your clients the ability to view all of their employees’ annual leave through an easy-to-use calendar format where they can simply approve/deny these requests. Employees can also benefit with the ability to submit annual leave requests on the go through the employee app.
Visit the BrightPay Connect client hub which contains information on the benefits of BrightPay Connect. The page can be sent to clients as a way of educating them on BrightPay Connect, as well as giving them helpful information on how to get started using the online platform.
Interested in learning more about BrightPay Connect? Why not sign up for a free 15-minute demo. Our software is award-wining, having recently won ‘Payroll and HR Software of the Year 2021’, with over 350,000 businesses across Ireland and the UK using our products. We send emails on a regular basis, keeping bureaus just like yours up to date on all the latest payroll news, trends and changes. Sign up for our newsletter here.
It’s 2022, payroll can (and should) be a profitable service. In our upcoming webinar, we’ll be sharing the biggest mistakes accountants make when pricing payroll services, and 4 strategies you can implement to expand your client base and increase profit.
Manually transferring payroll journal data to the general ledger in your accounting software can be tedious, time-consuming and can lead to errors. In next week’s webinar, discover how you can send payroll journals directly from BrightPay to the general ledger in accounting software, Surf Accounts, in just a few clicks.
With BrightPay Connect’s online client dashboard, you can send your clients a summary of their payroll information, each pay period. Your clients can then make any changes to their employees' payroll or they can approve it. To learn how you can save time and reduce payroll errors, why not book a free 15-minute demo of BrightPay Connect.
Securing your business’ data should be your top priority. All it takes is one mistake for important data to end up in the wrong hands. Read our latest blog to discover 3 features of cloud payroll solutions that could help protect your business’ data.
How can you ensure all financial statements are automatically in line with the latest tax and legislative requirements? Surf Accounts Production has a dedicated compliance team in place to manage the complexity of compliance obligations.
Sharpen up your billing process by using customisable templates, setting up recurring invoices, and by quickly converting quotes and orders to invoices. Save even more time by using the Surf Accounts app, and work from anywhere.
The relationship between the client and the professional is no longer one-directional. What software has created is a new collaborative framework in which the payroll professional can thrive.
Improve employee satisfaction and make your life easier by introducing an employee app with powerful features. Employees can access the app securely, using their smartphone or tablet, from anywhere with an internet connection.
As of the 20th of July 2022, the Sick Leave Bill 2022 became law. Once the law is commenced, all Irish workers will be entitled to paid sick leave. The new scheme is to be phased in over four stages, over the next four years.
As of the 20th of July 2022, the Sick Leave Bill 2022 became law. Once the law is commenced, all Irish workers are entitled to paid sick leave. It will be introduced to all workplaces across Ireland and will be phased in over four stages, over the next four years.
Unlike most of Europe, before this Bill was enacted, Ireland had no statutory paid sick leave scheme. This new law now aligns us more with the European standard of paid sick leave.
Once the law is commenced, employees are now entitled to a maximum of 3 paid sick days per year and will be paid 70% of their normal wage for each paid sick day taken. This payment will be made by their employers, with a maximum limit of €110 to be paid per sick day taken.
The government’s plan is to increase the number of sick days covered to a maximum of five days in 2024, seven days in 2025, and 10 days in 2026.
To qualify for paid sick leave, an employee must:
It’s important to note that sick leave days cannot count towards an employees’ annual leave, once they meet the Sick Pay scheme requirements. However, if an employee is out of work due to long-term illness, they can carry over the annual leave days they’ve missed due to their illness, for up to a maximum of 15 months.
If a full-time employee gets sick during a public holiday, they are entitled to receive sick pay for the public holiday that they’ve missed, or they may be paid for the day as normal. Part-time employees are also entitled to benefit for a public holiday they were on sick leave for, once they’ve worked at least 40 hours over the previous five weeks.
If an employee qualifies for paid sick leave and their employer doesn’t provide a Sick Pay scheme, they have the right to file a complaint to the Workplace Relations Commission. For further information, visit Citizens Information website.
Once the law has commenced, your payroll software should be updated to cater for this new employee entitlement. Here at BrightPay, we work hard in the background to provide you with the latest payroll news and legislative updates. Sign up to our weekly newsletter to stay in the loop. New to BrightPay? We are one of Ireland’s leading providers of payroll software for small businesses. Book a free 15-minute demo to see our award-winning payroll software in action today.