Discover how you can reduce errors, save time, and streamline your workflow by integrating your payroll software with Surf Accounts. With this integration, you can send payroll journals directly to your accounting software, in just a few clicks.
In our upcoming webinar on the 22nd of June, we will be joined by Tom Kelly from Modulr to discover how you can make payments to employees from within BrightPay.
BrightPay takes the stress out of managing annual leave. With a company-wide calendar and employee portal, you can easily approve holiday requests on the go. The leave will be automatically added to the employee calendar and synchronised to the payroll software.
AccountancyManager is an award-winning practice management software that is part of Bright, provider of BrightPay. Take a look at our recent blog to discover the benefits of AccountancyManager, and how it can automate your admin and streamline your onboarding process.
Surf Accounts is a cloud bookkeeping software that helps you to streamline accounting processes, and makes it easier for you to keep up with your financial admin. The system offers a dual solution for your invoicing and stock management needs while allowing easy collaboration with your accountant, in real-time.
Accountancy Manager has recently become part of Bright, provider of BrightPay, one of Ireland’s leading providers in accounting and payroll solutions.
AccountancyManager is an award-winning cloud-based practice management software that has taken the accountancy industry by storm. They automate the most time-consuming tasks for accountants and bookkeepers, so you can spend time on more important tasks at hand.
Their fully customisable management solution allows you to automate your admin and easily import and onboard clients in a jiffy. In just five years of business, it has become one of the UK’s leading onboarding and practice management software. Read more about the history of AccountancyManager here.
Due to the fast-paced nature of the industry, on top of the demand for practice management and process automation, Bright will now provide accountants, bookkeepers and businesses with an end-to-end suite of award-winning software.
This merger will provide AccountancyManager with access to additional resources, allowing them to continue investing and improving their products and services to exceed customer expectations.
AccountancyManager offers a wide scope of features for accountants, bookkeepers and businesses. These include but are not limited to:
With AccountancyManager you can say goodbye to chasing up client emails. All you have to do is create the email templates for the services you provide, and tell the system when and how often you’d like them to be sent. AccountancyManager will do all the work for you by sending them automatically, making sure they go to the right clients, at the right time.
Keep your team organised with AccountancyManager’s automatically generated task lists. These task lists are fully customisable and can be tailored to each member of your team. Each task can be broken down further, with the ability to prioritise importance and are track tasks with ease.
AccountancyManager automates your entire client onboarding process. This includes automating proposals and letters of engagements, professional clearance emails, AML checks and risk assessments.
Your clients will have access to a free online portal when you join AccountancyManager. In this portal, they can upload and sign documents via e-signatures, as well as having the ability to update their personal details and check deadlines.
With AccountancyManager, you can track staff costs against your client revenue to see which jobs are the most (and least) profitable for your business. This allows you to identify your strongest profit sources as well as providing you with the opportunity to view revenue, cost of labour, hours, budget profit and actual profit.
*Bonus benefit* Notifications
AccountancyManager keeps you fully informed and up-to-date by notifying you when:
The Client Timeline also keeps a record of every call, text, and email sent, as well as whether or not your client has opened your email.
For further information on the features AccountancyManager can provide your business, please visit the website.
“I have been very impressed with the product offering and the reputation of AccountancyManager and I am delighted that they are joining forces with us. Our respective businesses share the same philosophy; placing the customer journey above all else. Together, we will be well positioned to make that journey even better. I am also delighted to welcome Kevin and James to our highly talented leadership team.”
- CEO of Bright, Paul Byrne
This merger won’t be affecting your use of BrightPay payroll software, however now that we are all part of Bright, one of the leading providers of payroll and accounting software in the UK and Ireland, it does present an opportunity for us to explore these options further. So watch this space!
Tedious payroll tasks such as backing up data, annual leave management and payslip distribution can now be more efficient, thanks to cloud technology. In our upcoming webinar, we’ll be discussing how you can use this technology to automate your workflow, broaden your service offering to clients, and most importantly, increase profits.
As a busy employer, tedious payroll and HR tasks can now be a thing of the past, thanks to cloud technology. Discover how you can automatically back up your data, breeze through annual leave requests and streamline employee communications, in our upcoming webinar this month.
Improve employee satisfaction and workplace communications with an employee self-service app. The benefits?
Cloud technology brings your bureau to the next level. Not only does it make it easier to grow your practice by increasing your service offering, but it also saves you money and improves your time efficiency. Learn how to harness the power of cloud technology for your bureau in the free guide below.
Cloud technology has completely transformed how employers process payroll. This includes streamlining tedious manual tasks such as payslip distribution and annual leave management. Download the guide below to learn how cloud platforms supercharge your payroll workflow today.
Send your payroll figures directly to the general ledger in Surf Accounts thanks to the power of API technology. This allows both software to communicate with one another, providing you with a smooth and seamless payroll workflow. Save time, hassle, and unnecessary workloads. Click the links below to register for our upcoming webinar and to learn more about how this integration works.
Last month, there was an update in the Dáil about Automatic Enrolment, with the system to be set up by 2023 and enrolments to begin as early as 2024. It's important as a business owner to stay ahead of the curve and start preparing for automatic enrolment now. Here’s everything you need to know so far:
Up until now, calculating the payroll and settling the payroll have always been separate tasks from one another. On top of that, the time it takes to manually upload bank files, submit paperwork to Revenue, and make any last-minute changes to your payment files, can become overwhelming. Imagine if it could be done all in one central location, streamlining the entire payment process for you?
This is all now possible thanks to BrightPay’s integration with Modulr, the direct payments platform. With this integration, you can save time, reduce payment errors and maximise the efficiency of your business.
Please note: to use this integration, users must set up a Modulr account.
Modulr is a direct payments platform that is transforming the way companies do business, by focusing on automating end-to-end payment flows. This allows their partners to embed payment functionality into their software so that customers can have a seamless workflow experience.
With Modulr’s integration, employees can receive payments on the same day, when processed before 2 pm. This is all done within BrightPay itself, by selecting ‘pay by Modulr’ and sending payments instructions straight to Modulr. This instantly eliminates the hassle of more traditional methods of manually uploading bank files and using outdated payment methods that can take up to three business days to land in employees’ bank accounts. To learn more, watch this short four-minute video on how the payment process works when using Modulr within BrightPay.
Modulr allows you to schedule payments in advance, meaning you can have payments land in employees’ bank accounts on a day of your choosing. Say goodbye to the panic associated with distributing payments and hello to a more flexible payment approach. The integration grants you the flexibility to make any last-minute changes to your payments if needed, rather than spending hours on the phone to the bank trying to rectify them, taking a serious weight off your shoulders.
Not only are you saving an incredible amount of time by incorporating Modulr into your payroll workflow, but you’re also improving the security of your clients’ payments. With Modulr, the network is completely secure and encrypted. You don’t have to leave BrightPay to pay employees either –log in to Modulr directly through the payroll software, and payment details are sent straight to Modulr. This removes risks such as file transfer errors and data duplication.
Once the payments are finalised, the person in the business who authorises payments must log in to the Authy mobile app to approve the payments, before they’re distributed. This login comes with secure two-factor authentication via the authorisation app, Authy, providing an added layer of protection to your payments and ensuring all information is accurate before landing in employees’ bank accounts.
This innovative payment integration with Modulr provides you the opportunity to offer payments as a service to your clients. Learn more about Modulr's payment process in our step-by-step guide here. Interested in learning more about BrightPay? Book a free online 15-minute demo today to see how our award-winning payroll software can enhance your bureau.
PAYE Modernisation was first brought into effect on the 1st of January 2019. It was created to simplify the payroll process by abolishing the paperwork involved with P45s, P60s, and other related documents.
It was also established to improve the transparency of the PAYE system, ensuring that employees are paid properly with the correct tax deductions and cut-off points applied. This is great for employees as the PAYE Modernisation real-time reporting process means that the correct tax is deducted when an employee is paid, reducing tax inaccuracies across the board for employees.
As an employer processing payroll, it is now your duty to ensure that employees are being paid properly – that also includes applying the correct tax deductions and cut-off points.
If you’re calculating PAYE Modernisation manually, this can leave space for mistakes and errors to occur. All employers must calculate and report their employees pay and deductions in real time, every pay period. Not only that, but payroll legislation also changed (as we saw in January 2019) and not staying up-to-date with the latest rules and regulations can lead to quite costly penalties.
Did you know that if employers fail to engage with Revenue or who persistently breach the PAYE regulations are liable to a €4,000 penalty per offence?
Yes, you read that correctly. Not only that, but there’s also a hefty €3,000 penalty on the company secretary per offence! *gulp*
Revenue has recommended for businesses to invest in a payroll software that is integrated with PAYE modernisation to make the process as smooth as possible.
Here at BrightPay Payroll Software, we’ve worked with Revenue to ensure our payroll software is fully compliant with all PAYE Modernisation requirements.
Below are five fantastic ways BrightPay can help your business with PAYE Modernisation:
Manually processing your payroll can take a hefty toll on admin work, as you need to create payroll files as well as upload all relevant information to ROS for every single pay period in real time.
Thankfully, BrightPay payroll software is fully integrated with Revenue, making your payroll process smooth and seamless for you. You can retrieve RPNs (Revenue Payroll Notifications) straight from Revenue within our software, and can also send PSRs (Payroll Submission Requests) directly to Revenue in just a matter of seconds!
Whether you have one employee or 10,000 employees – we accommodate businesses of all sizes here at BrightPay. So, no matter the scale of your business, we have what it takes to fully streamline your PAYE Modernisation process.
Ensuring that Revenue has the most accurate, up to date pay information for your employees can really be such a monotonous and lengthy task, but it doesn’t have to be that way!
BrightPay payroll software can:
Not only does this save you time – it also increases the efficiency and running of your business – allowing you to attend to more important business tasks at hand. It also increases your Revenue compliance, ensuring the correct payment details are being sent to Revenue.
Has your employee’s tax credits or cut off points changed? Not a problem – BrightPay retrieves the latest RPNs for you and identifies any changes needed to correctly calculate employees’ pay and deductions, all updated by the click of a button!
This is also the case for new employees, where you can request and create RPNs for new employees within the software.
Made an error in your payroll submission?
Mistakes happen and are bound to crop up now and again – but these can be resolved quickly by simply sending a correction submission. This gets sent directly to Revenue within BrightPay and allows you to make adjustments accordingly.
Did you know that if you also sign up to BrightPay Connect, the optional cloud add-on to BrightPay payroll software, you can have the added benefits of:
Complying with other laws such as GDPR, by storing your payroll data in a secure and remote location.
Automatically backing-up your payroll data every 15 minutes, so there’s no more fear of losing your payroll information.
Managing your employee’s annual leave in a simple user-friendly format.
BrightPay is award-winning software, and was awarded ‘Payroll Software of the Year’ in 2018, 2019 and 2021 along with winning the COVID Hero Supplier Award in 2020. With over 330,000 businesses across Ireland and the UK using our software and a 98.8% customer satisfaction rate, you know you’re in safe hands.
Take the nuisance out of PAYE modernisation and book a demo with us today!
Looking for further information on PAYE Modernisation? Download our free guide that covers how PAYE Modernisation affects your business. Click the button below to receive your guide.
Are you fed-up of the repetitive and tedious task of uploading all your payroll information into your accounting software?
We get it – not only is it time consuming, but as an employer, it also leaves room for human error – whether it's from duplications of data or inputting the wrong employee details. This leads to more time being lost in identifying and resolving these errors, which in turn can damage your employee morale, as well as the efficiency of your business across the board.
Here at BrightPay, we have recently integrated with Surf Accounts, a cloud-based accounting software that helps businesses, whether you’re an employer or an accounting firm, to take charge of your accounts.
Together, BrightPay and Surf Accounts can streamline the entire payroll process for you, eliminating the need to export your payroll information from BrightPay and import it to the accounting software manually. This is all thanks to API, which stands for Application Programming Interface.
An API simply allows two applications to communicate and work together with one another.
This means that APIs work almost like a middleman, placing information conveniently all in one place, with the ability to send information to other systems.
BrightPay does this with many applications, such as Revenue for example. BrightPay communicates with Revenue to retrieve the latest RPNs to ensure that employees’ correct tax deductions and cut-off points are applied.
This also comes into play when BrightPay automatically creates the Payroll Submission Request (PSR) which is ready to be sent directly to Revenue from within BrightPay’s software, once the payroll is finalised. This allows you to save an incredible amount of time, while also ensuring you don’t forget this important payroll step and reducing the possibility of uploading issues.
We use APIs every day without even realising it. APIs are working behind the scenes to make our lives as convenient as possible. For example, Google and Apple use APIs to display weather data in their systems. They don’t run weather stations, but instead simply allow the data from these weather providers to be displayed within their software, simplifying the process for you.
BrightPay integrates with five different accounting software to streamline your payroll process even further. Other examples of APIs in our software are our integration with payment platform Modulr, and pension providers.
Watch this quick three-minute video on a brief overview on BrightPay’s seamless API integration with Surf Accounts.
Payroll and accounting software have always been separate systems, never communicating with one another. Employee salary details have always needed to be entered manually into both software, which is an extremely time-consuming and repetitive task for employers.
With the BrightPay and Surf Accounts integration, your payroll information is now sent from the payroll software straight into the accounting software, eliminating the need for you to manually upload these details.
BrightPay simply produces a payroll journal which can be viewed and downloaded. You can then send this journal into the general ledger in Surf Accounts, directly through BrightPay.
This ensures your payroll information is accurate and correct, preventing errors across the board and improving the efficiency of your business.
Some of the main benefits include:
Simply click into the journal button on the menu bar within BrightPay’s payroll software, and click into Surf Accounts. After that, you choose a date range and BrightPay will retrieve your nominal accounts from Surf.
Next, all that’s left is to choose your nominal ledger mapping (where you want to post your data within the accounting software, adding any necessary variations). The nominal ledger mapping is saved, so you don’t need to redo do it each pay period. The information you submitted is then found in the journals section within Surf Accounts, ready to be processed.
Please view our short guide on how to use Surf Accounts’ API within BrightPay’s software.
Here at BrightPay, we are constantly developing our software to solve problems for payroll processors, whether you’re an employer, an accountant or a payroll bureau. We are an award-winning software, recently winning top payroll product at AccountingWeb’s Software Excellence Awards in 2021.
Our payroll software includes full functionality for PAYE modernisation and is fully Revenue complaint. We provide free phone and email customer support, with over 330,000 businesses using our software across Ireland and the UK, and a 98.8% customer satisfaction rate.
“I find BrightPay to be very user friendly and has all the features required to run payroll efficiently for an SME. The updates and customer support are excellent.
I recommended BrightPay to another SMB that I work for and they switched from another market provider in 2016 with ease and are very satisfied with BrightPay now.”
- Lorraine Walters , Acara Energy Ltd
We recently hosted a live webinar covering a more in-depth analysis on how BrightPay’s integration with Surf Accounts works.
The webinar includes the following:
Watch a recording of the webinar here.
Here at BrightPay we also have a cloud extension, BrightPay Connect, that allows both you and your employees to access payslips and HR information through a secure online self-service portal.
BrightPay Connect also backups up payroll data to the cloud every 15 minutes, to a fully secure remote location. This means that there’s always a backup available and ready to download, should a crisis arise.
Other BrightPay Connect features include:
If you’re interested in BrightPay Connect, sign up for a free 15-minute demo to see how BrightPay Connect can work for your business.
Did you know that the introduction of Ireland’s new public holiday brings us to a total of 10 public holidays per year? This brings us more in line with the rest of Europe, as the average number of public holidays stands at about 10-14 per year. Some countries such as Slovakia have an even higher number, with 15 public holidays per year.
Here at BrightPay, we provide the most up-to-date information on important changes to your payroll process, including any legislative changes related to Revenue. From the implementation of PAYE Modernisation to our integration with multiple APIs, we make sure that your payroll workflow is completely streamlined and fully compliant.
The extra public holiday in Ireland this year is on the 18th of March 2022, however, this is just a once-off case. The new public holiday that’s being permanently implemented will be happening on the first Monday in February, commencing from 2023. This has been implemented to honour Ireland’s most famous female saint, St. Brigid.
If the 1st of February happens to fall on a Friday, then the February bank holiday will happen on that Friday, rather than the following Monday.
The extra public holiday for March 2022 was brought into effect to recognise the efforts of the public and in remembrance of the 9,000 people who have lost their lives during the COVID-19 pandemic.
This extra public holiday results in Ireland now enjoying a well-deserved four-day weekend this March, alongside the celebrations for St. Patrick’s Day.
Not only that, but the government is also taking this a step further, by gifting a recognition payment to eligible frontline healthcare workers. This recognition payment will consist of a once-off €1,000 that won’t be subjected to income tax, PRSI, or USC.
If your employees are working during a public holiday, they are entitled to an additional day’s pay. This also applies if a public holiday happens to fall on a weekend.
If employees aren’t working that day, they have the right to choose an alternative option at least 21 days prior to that public holiday. These alternatives could include a paid day off on the public holiday or an additional day of annual leave.
Part-time employees should also receive an additional day’s pay if they are working during a public holiday.
If your part-time employees aren’t working that day, they are entitled to a day’s pay if they’ve worked at least 40 hours over the previous five weeks and if they normally work on the day of that public holiday.
If they don’t meet both of these criteria, then they are entitled to one-fifth of their weekly pay.
For further information on what employees are entitled to during public holidays, please take a look at the Organisation of Working Act 1997.
Whether it’s public holidays or annual leave, it can all be quite hard to manage and can feel overwhelming sometimes for you as an employer.
Some employers manage their employees’ annual leave though outdated methods such as handwritten notebooks and complex excel files. Here at BrightPay, we find that these methods are not only prone to error, but they’re also incredibly time-consuming, taking up a considerable amount of admin work, especially over holiday periods.
Our cloud extension, BrightPay Connect, can provide your employees the ability to request annual leave through our user-friendly employee app at the tap of a button on their phone or smart device. Employees can view their annual leave through a built-in calendar format, where they can see their leave for the entire year.
You as the employer can then simply log into your desktop and either accept or reject employees’ annual leave requests. This is all done through the simple and easy-to-use calendar format, where you can view all of your employees leave for the year.
Employees then receive a notification when you have updated their request submission via their employee app.
BrightPay Connect also provides many other features, including:
Watch this quick one-minute video on how BrightPay Connect can enhance your business today.
Interested in learning more? Why not sign up for a free 15-minute demo for a more in-depth explanation on how BrightPay Connect can work for you as an employer.
Here at BrightPay, we are constantly finding innovative ways to make your payments to employees as smooth and seamless as possible.
We are up-to-date on all the latest Revenue regulations to ensure the competency and efficiency of your business. We also hold webinars on a regular basis with industry thought leaders, where we go into further depth on particular topics of importance.
We recently hosted a webinar on changes to the EWSS since the 1st of February, where we discussed the recent changes to the Employment Wage Subsidy Scheme, along with some questions and answers at the end. To view more upcoming webinars over the next couple of weeks, just click the link below.
Since GDPR swept across Europe in 2018, there have been a ton of questions surrounding the legislation. Such as:
Being one of Ireland’s leading payroll software providers, BrightPay has spent the past four years finding innovative ways to enhance our software to ensure it is fully GDPR compliant.
Let us look at some of these commonly asked questions in more detail.
GDPR stands for General Data Protection Regulation. It is a law that ensures that any place or person who has access to your data either has your consent to do so, or for legal purposes.
This can be anything from your personal data such as your name and address, or more sensitive data such as your financial or medical records.
Any data you obtain, store or use from an employee (i.e. PPS number, payroll information, internet usage) must be done so with the employee's consent and in a way that is fair and secure.
Your employees have the right to:
Not complying with GDPR can result in a data breach. A data breach can be anything from sending a payslip to the wrong employee’s email, to a full-blown cyber-attack resulting in a leak of personal information.
When you sign up to BrightPay Connect you no longer have to worry about sending the wrong email to an employee, or for personal information getting leaked.
Here are 3 simple tips on how you can use BrightPay Connect to improve your GDPR compliance.
Do you often get caught in never-ending email threads about changes to employees’ records? Are your employees hounding you for payslips for their mortgage applications?
With BrightPay Connect this can all be done by a simple tap on your phone through our innovative smartphone and tablet employee app. The app allows your employees to have instant access to their payslips from their device that is ready to view, print and even download.
They also have access to HR documents, uploaded by the employer, such as contracts of employment, staff handbook and company updates.
You as the employer can also even restrict specific users from accessing certain data, which only improves your GDPR compliance even further.
Watch this quick 3-minute video on how our BrightPay Connect mobile app saves you time and money, while improving employee engagement.
Employees can also adjust their personal details whenever they like through the BrightPay Connect app. This automatically syncs with BrightPay’s payroll software, so you no longer have to update details manually – eliminating unnecessary email trails in the blink of an eye!
This aligns with GDPRs best practice recommendations, as it provides employees direct access and control to their data from a secure and remote location.
Worrying about cyberattacks are a thing of the past with BrightPay Connect’s fully secure automated backups.
These backups take place every 15 minutes – uploading your employees’ data directly to the cloud. This means that if your computer becomes damaged or stolen, there will be a backup ready right here at hand ready to go, giving you complete peace of mind.
These constant data backups running in the background improves not only your security, but also the efficiency of running your business.
BrightPay Connect also comes with a host of other features for employers, such as annual leave calendars and requests, Revenue payment schedules, and much more.
With over 330,000 businesses using our software and a 98.8% customer satisfaction rate (from our recent 2021 customer survey) so you know you are in safe hands.
It’s time to take your employees’ payroll data to the next level – book a demo with us today.
Looking for further information on GDPR? Check out our webpage on GDPR that provides a more detailed analysis on the topic.