Now that’s what I call payroll software.

BrightPay, at first glance, is deceptively simple. Its clear and easy to use interface is expertly crafted to only reveal the underlying comprehensive set of payroll functionality, where and when you need it. But as the lists below exhibit, you can rest assured that it's all there.

PAYE, USC, PRSI and PRD

  • BrightPay calculates and displays PAYE, USC, PRSI, PRD and other applicable addition and deduction amounts as you type, both for the current pay period and year to date.
  • Up to date PAYE, USC, PRSI and PRD rates and earnings bands.
  • Full control over PAYE and USC credits and cut off points.
  • Supports cumulative, week/month 1 and emergency basis.
  • Supports PAYE exemption, USC exemption and PAYE exclusion (with or without A1 certificate)
  • Supports all PRSI categories and automatically determines number of insurable weeks each pay period (with manual adjustments possible).
  • Local Property Tax (LPT) deductions.
  • View tax calculation step-by-step workings.
  • Ability to withhold tax refunds when pay is zero.
  • Update rates and amounts from a Revenue P2C file.

Payments

  • Weekly, fortnightly, 4-weekly, monthly, quarterly and yearly payment schedules.
  • Salary based payments.
  • Target net pay / net to gross.
  • Mid-period pay raise.
  • Company-wide daily and hourly rates, normal or overtime (unlimited rates can be added).
  • Employee-specific daily and hourly rates, normal or overtime (unlimited rates can be added).
  • One-off daily and hourly rates.
  • Daily payments can be automatically linked to the schedule of working and non-working days on employee calendar.
  • Explicitly set payments as PAYE-able, PRSI-able, USC-able, PRD-able and/or pension-able.
  • Pre-paid holiday pay.
  • Add multiple notes to any payment record (which can optionally be shown on employee payslip).
  • Assign any payment record to one or multiple departments (with weightings).
  • Import payments and/or rates from a CSV file.

Additions and deductions

  • Add unlimited additions and/or deductions to any payslip.
  • Company-wide addition and deduction types (unlimited types can be added).
  • One-off addition and deduction types.
  • Explicitly set additions as PAYE-able, PRSI-able, USC-able, PRD-able and/or pension-able.
  • Explicitly set deductions as before/after PAYE, before/after USC, before/after PRSI, before/after PRD and/or before/after pension.
  • Construction Workers Pension Scheme (CWPS) deductions.
  • National Electrical Contractors Ireland (NECI) deductions.
  • Add additions/deductions to a single pay period or have them automatically repeat each pay period (up to a certain date, or indefinitely).
  • Assign any addition or deduction to one or multiple weighted departments.
  • Report on specific addition/deduction types in analysis.
  • Batch add additions and deductions to multiple payslips.
  • Import additions and deductions from a CSV file.

Processing payroll

  • As employees are progressed through the pay period schedule, processed amounts become locked to prevent changes.
  • Process employees individually or in batches.
  • Different pay dates can be used for different employees in a single pay period.
  • To correct payroll amounts, any previous pay period can be re-opened for one or multiple employees to allow changes to be made.
  • Process payroll by department, payment method, directorship, alpha grouping, and more.
  • Switch an employee from one payment schedule to another (e.g. from weekly to monthly) as many times throughout the payroll year as required.
  • Data like calculation basis, PAYE/USC cut off points, PRSI category, department, standard hourly/daily rate, payment method etc. are tracked on a period-by-period basis and can be changed throughout the payroll year as and when required.

Payslips

  • Print payslips on blank paper (2 per A4, 1 per A5, 1 per A4).
  • Print payslips on Thesaurus stationery.
  • Email payslips in one click (no server setup is required) with customisable subject and body (and mail merge support). The payslip gets included as PDF attachment (optionally password protected).
  • Export payslips to individual PDF files (optionally password protected) with customisable file name.
  • Tailor your payslips to show/hide employer logo, period number, tax week number, tax month number, employer address, employee address, annual leave remaining, payment method, notes, and more.
  • Print, email or export payslips by department, payment method, directorship, alpha grouping, and more.

Paying employees

  • Set up employees to be paid by credit transfer, cheque or cash.
  • Set up multiple employer bank accounts.
  • BrightPay will automatically determine the BIC and IBAN where a valid Irish bank sort code and account number are entered.
  • Credit transfer payments summary.
  • Create bank import files. Supports multiple bank import file formats, including Standard-18, HSBC, and Bankline.
  • Create Single Euro Payments Area (SEPA) files for all supporting banks.
  • Cheque payments summary.
  • Cash payments summary. Choose the denominations and BrightPay will automatically calculate the cash make-up.

Managing employees

  • Add unlimited employees.
  • Record all relevant personal and employment information for employees.
  • Assign employees to one or multiple departments (with optional weightings).
  • Import employees from a CSV file (with flexible CSV column to data mapping).
  • Export employee data to CSV (with choice of which data to export).
  • Set up employees as salary-paid, daily-paid, or hourly-paid.
  • Starters and leavers.
  • Tax deduction card.
  • View, print or email one or multiple payslips for any employee.
  • Payslip action audit log.
  • Add or update employee details from a Revenue P2C file.
  • Create Earnings, Hours and Employment Costs Survey (EHECS) for submission to Central Statistics Office (CSO).

Employee calendar

  • Employee calendar responsively resizes to best fit screen size.
  • Click any day (or click and drag a series of days) to view details or set leave.
  • Set schedule of working and non-working days (by either generally selecting which days of the week should be working days, as well as specifically denoting any given day as working or non-working.
  • Set annual leave (full or part days, by the day or by the hour).
  • Set unpaid leave (full or part days).
  • Set absence (full or part days).
  • Set strike (full or part days).
  • Set sick days. Non-qualifying and qualifying days for illness benefit are automatically determined.
  • Add parenting leave directly on calendar.
  • Shows all Irish bank holidays.
  • Add notes to any day on the calendar.

P45, P45 Part 3 and P46

  • View/print P45 Part 3, containing the details of a new employee who has had a previous employment in the tax year.
  • Create P45 Part 3 file for submission in Revenue Online Service (ROS).
  • View/print P46, containing the details of a new employee for whom a tax credit certificate is required.
  • Create P46 file for submission in ROS.
  • View/print P45, containing the details of an employee who's left your employment.
  • Create P45 file for submission in ROS.

Maternity Leave and Adoption Leave

  • Record parenting leave directly on employee calendar for up 42 weeks (maternity) or 40 weeks (adoption).
  • Handles situations in which employer is and is not receiving the benefit to pass on to the employee.
  • Ability to automatically top up parenting benefit by a fixed amount or to achieve a specific gross earnings.

Illness Benefit

  • Illness benefit amount is automatically determined from sick days entered on employee calendar (and can be overridden if required).
  • Pay calculation supports benefit being paid directly to employer.
  • Allows adjustments to previously paid Illness Benefit.

Annual leave

  • Align the leave year with the tax year, or choose a custom leave year (for all employees, or on an employee-by-employee basis)
  • Calculate annual leave using a set number of days per year.
    Calculate annual leave using a set number of days per month in which at least 117 hours worked.
  • Calculate annual leave by 8% of hours worked (set hours per day, or irregular hours).
  • Carry over annual leave from previous year.
  • Quickly view, print or export the annual leave entitlement up to any date for one or multiple employees.
  • View annual leave step-by-step calculation.
  • Show annual leave days (or hours) remaining on employee payslips.

Pension schemes

  • Personal Retirement Savings Account (PRSA).
  • Retirement Benefit Scheme (RBS).
  • Retirement Annuity Contract (RAC).
  • Fixed amount or percentage based employer and employee contributions.
  • Default contributions.
  • Additional Voluntary Contributions (AVCs)
  • Report on scheme contributions and deductions in analysis.
  • Create Pension Disk File.

Recording Expenses and Benefits

  • Record all types of expenses and benefits for each employee.
  • Vehicles
  • Loans
  • Accommodation
  • Medical insurance (annual or one-off)
  • Share based remuneration
  • Other annual / one-off benefits.
  • Notional pay is automatically calculated and added to the relevant payslips(s).
  • Supports employee contributions.

Analysis

  • Flexible report builder.
  • Reports on pay periods, tax weeks, tax months, or the entire tax year.
  • Report on a single period or span multiple periods.
  • Report on employee totals, department totals, or both together.
  • Include total, average, minimum and/or maximum summary values.
  • Ability to ignore 'zero' payments.
  • Ability to roll up pre-pay.
  • Choose which employees to include in a report.
  • Choose from over 100 data items to include in a report. All payroll data is available.
  • Report on the amounts for specific rates, additions, deductions, pension schemes and savings schemes that you set up.
  • Several built-in one-click reports.
  • Save your own reports to use each pay period.
  • Print and export reports.

Revenue payments

  • Track amounts due to Revenue on a monthly or quarterly schedule, either which can be broken down into tax weeks.
  • Track amounts due and paid. Any balance shortfalls are carried over to the following payment period.
  • View/print P30 report.
  • Create P30 ROS file.

End of year

  • View/print P60 certificates in English or Gaeilge.
  • Email P60 certificates.
  • View/print PRD60 certificates.
  • View/print end-of-year P35 declaration, P35LF, P35L, P35LT and additional PRSI classes report.
  • Create P35 ROS file (original or amended).

Employer setup

  • Add employer logo (which can optionally be included on payslips).
  • Record all relevant employer data.
  • Set the options for a typical employee, which is used by default when adding new employees.
  • Add unlimited departments.
  • Add unlimited company-wide hourly dates.
  • Add unlimited company-wide daily dates.
  • Add unlimited company-wide addition types.
  • Add unlimited company-wide deduction types.
  • Add unlimited savings schemes, which can be set up to use percentage based or fixed amount employee and employer contributions.
  • Add unlimited employer bank accounts.
  • Start at beginning of tax year, start in middle of tax year, or continue partway in the tax year from migrated payroll records.

File handling

  • All the payroll data for an employer is contained in a single file for simple backup and transfer.
  • Sensitive data is encrypted in the employer file.
  • Employer files can be optionally password protected.
  • Unlimited time-stamped snapshots of an employer file can be taken and restored as required.
  • Multiple employer files can be opened in BrightPay at the same time (they open in separate windows).
  • By using a cloud file sync service like Dropbox, Box, OneDrive or Google Drive, BrightPay essentially becomes a cloud application.
  • Recently opened files are tracked and openable from the start-up window with a single click.

Installation, upgrading and licensing

  • BrightPay installation is quick and simple.
  • Software updates are automatically checked for on launch, and the option is given as to whether to update now or later. Software updates can also be checked manually.
  • The Standard licence allows for unlimited employees for a single employer.
  • The Bureau licence allows for unlimited employers each with unlimited employees.
  • A licence key can be used for up to five activated installations.

Help and support

  • Free phone and email support.
  • Comprehensive online documentation can be accessed here or by pressing the F1 key in BrightPay.