Apr 2022

1

BrightPay Customer Update: April 2022

Welcome to BrightPay's April update. Our most important news this month include:


Keep your payroll data safe from harm's way  

Whether you manually back up your payroll data or don’t back up your data at all, it’s important to consider the risks involved. With BrightPay Connect, your clients' payroll data is automatically backed up to the cloud every 15 minutes, with a chronological history of these backups kept for you to restore at any time.  


Free Webinar: Increase your business’ efficiency with flexible same-day payments

Our integration with direct payments platform Modulr, offers you the flexibility to schedule payments in advance and make same-day payments when processed before 2 pm. Join our upcoming webinar on 7th April to find out more about Modulr and how to offer payments as a service to your clients. 


Make your payroll bureau stand out

In a world where customers have infinite choices, it’s important to stand out from the crowd. There are many factors which employers take into consideration when outsourcing their payroll to an accountant, such as security, compliance and reliability. In this guide, we examine the impact that cloud platforms have on these factors, and how you can differentiate yourself in the industry.  


Supercharge your payroll workflow

From automatic data backups and annual leave management to employer dashboards and employee apps – cloud platforms can enhance your entire payroll workflow. Discover how by downloading our free guide.


5 payroll mistakes to avoid

Mistakes happen – whether it’s due to human error, non-compliance or untrained staff. In our recent blog post, we go through five common mistakes to avoid when running payroll, along with two solutions to prevent these mistakes from happening again. 

Posted byHolly McHughinCustomer Update


Mar 2022

11

BrightPay’s direct API with Xero

BrightPay Payroll Software now integrates with the accounting software, Xero. Using direct API technology, BrightPay users can now send their payroll figures to Xero instantly with no manual entry required. The API uses a file format that is unique to Xero ensuring a seamless process for the user. Once the systems are integrated and mapping is complete, it will be saved for future use, so you only have to set up that part once. This integration will eliminate duplications and manual errors that sometimes occur when exporting and importing data files. It not only saves time, but also increases productivity as this manual task is now automated.

 

How it works

  • Within BrightPay, select Xero from the journal menu in the toolbar. A window will appear where it will prompt you to log in to Xero.
  • Once logged in, it will retrieve your nominal ledger codes from your Xero account.
  • Simply map each payroll data item to the relevant nominal ledger code which can be used for multiple items. You can also include records for payslips across multiple pay frequencies.
  • There is an option to set exceptions where items should be mapped to an alternative nominal account code.
  • When you are ready to send your journal, click ‘send to Xero’. Once sent, the payroll figures will automatically become available in Xero. You also have the option to print, email or export your payroll journal.

 

Watch a step-by-step 4-minute video that shows you how the BrightPay and Xero integration works or read our useful online support documentation with the relevant steps on how to connect BrightPay to Xero using API integration.

 

About Xero

Xero offers fast, simple and powerful accounting software for a range of customers including small businesses and accountants & bookkeepers. Manage your practice efficiently with Xero to pay bills, claim expenses, accept payments, track projects and much more.

You can access all Xero features for 30 days for free, then decide which plan best suits your business.

 

Find out more

Book a free 15-minute online demo of BrightPay to see the software in action. The demo will run through all of the must-have features that BrightPay has to offer while using a sample company.

BrightPay is a cost-effective payroll solution with no hidden charges or strings attached. Try BrightPay for the remainder of 2021 for FREE and see for yourself how much easier processing payroll can be!

 

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Mar 2022

1

BrightPay Customer Update: March 2022

Welcome to BrightPay's March update. Our most important news this month include:


Additional public holiday in Ireland 

The extra once-off public holiday on 18th March 2022 was brought in to recognise the efforts of the public and in remembrance of those who lost their lives during the COVID-19 pandemic. This means that employees are entitled to an additional day’s paid leave. 


Upcoming webinars you don’t want to miss 

 Connecting payroll and payments with Modulr

Register for our upcoming joint webinar with Modulr on 10th March to discover how you can make payments to employees from within BrightPay.

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BrightPay’s integration with Surf Accounts: How it works 

Join our upcoming webinar on 23rd March at 11.00 am where we discuss BrightPay's new API integration with Surf Accounts. 

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Make your payroll bureau stand out

In a world where customers have infinite choices, it’s important to stand out from the crowd. This guide will showcase ways that you can grow your practice while saving money, time, and improving efficiency. 


Supercharge your payroll and HR processes

Your payroll and HR processes can be more integrated thanks to cloud technology. This guide will showcase six ways that cloud platforms enable employers to work more efficiently, by streamlining administrative processes and delegating manual tasks to their employees. 


BrightPay & Relate Software Merger - 6 Months On 

In September we announced that we have joined forces with Relate Software. Over the past six months, we have been working hard to merge both companies into one, and we are now jointly operating as Bright Software Group. By operating as Bright, we have access to additional resources to improve the services and support we provide to our customers.

There are no changes to the functionality of the software or the support you may receive from our team. 


New bill for remote working  

The government wants to introduce legislation that will underpin employees’ right to request remote work. BrightPay, in tandem with BrightPay Connect, will allow for completely seamless “working from home” functionality, where there are multiple individuals who work on or require access to the same employer files. 

Posted byHolly McHughinCustomer Update


Feb 2022

8

Data backup: 3 strategies to ensure you never lose your payroll data

Do you backup your data regularly? 17% of businesses keep no data backups whatsoever and store information only on their computer's hard drive. The purpose of a backup is to create a copy of your data which can be recovered in the event that the original is disrupted. Backups protect against hardware failure, virus attacks, natural disasters, and human error.

A recent Hiscox report, which surveyed 355 companies in Ireland, showed that 41% of Irish businesses suffered at least one cyber-attack in 2020. The report also revealed that 6.5% of Irish firms paid a ransom following a ransomware attack.

It is essential that you backup your payroll data to protect your business and your employees. Your business can save time and money if any of the above events occur, and you have a copy of your data elsewhere. Discover three ways you can backup your data below.

1. Backup using cloud storage

Investing in cloud storage such as Google Drive or Dropbox allows you to keep your data safe in the cloud. You will need to remember to manually backup your data regularly. With cloud storage, an advantage is that your data has multiple backups within your storage provider’s data centres. This means that if something catastrophic happened to your backup, it is already backed up somewhere else.

2. Use an external hard drive

A less popular option is backing up your data using a physical storage device or USB key. Your data transfer speeds are typically faster as you don’t require an internet connection. This method can come with its own risks and cost per GB can also be expensive.

3. Use BrightPay Connect

If you process payroll in-house, BrightPay Payroll Software’s add-on product, BrightPay Connect, automatically backs up your payroll data to the cloud every 15-minutes and again when you close the file. A chronological history of backups will be maintained which can be restored to your PC at any time. Click here to book a free 15-minute online demo of BrightPay Connect.

Discover more:

To discover more about BrightPay and BrightPay Connect and how it can improve your payroll services and save you time, schedule a free online demo with a member of our team today. BrightPay payroll software also offers a 60-day free trial of its payroll software, an ideal way to test out the software to see if it’s the right fit for your business. The free trial version has full functionality with no limitations on any of the features. BrightPay Connect is not included in the free trial.

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Posted byHolly McHughinPayroll


Feb 2022

1

BrightPay Customer Update: February 2022

Welcome to BrightPay's February update. Our most important news this month include:


Webinar: Updated EWSS guidance  

Register for our upcoming webinar on 4th February at 2.00 pm where we will be joined by guest speakers from the Revenue Commissioners to discuss the upcoming changes to the Employment Wage Subsidy Scheme (EWSS) which will take effect on 1st February 2022.


Integrate with Surf Accounts 

BrightPay’s latest API integration with Surf Accounts allows both the payroll software and the accounting software to directly communicate with each other to upload the payroll journal seamlessly. This eliminates the need to manually export and import the file, ensuring no manual data entry errors occur.


Protect your business from data loss  

It is essential that you backup your payroll data to protect your business, your clients, and their employees. Backups protect against hardware failure, virus attacks, natural disasters, and human error. BrightPay Connect will automatically backup your payroll data to a secure server every 15 minutes. 


Pay employees through BrightPay 

Get greater flexibility when paying employees with BrightPay’s payments partner, Modulr. Schedule payments in advance or make last-minute changes at the click of a button as you can make same-day payments when processed before 2 pm.


Keep up to date with us 

In 2021 we hired 40 fantastic employees and we are looking to hire more. Follow Thesaurus Software on LinkedIn to keep up to date on company news, industry insights, and all our latest job postings. 

Posted byHolly McHughinCustomer Update


Jan 2022

13

Increase profits and improve client satisfaction with BrightPay Connect

A recent customer survey revealed that only 27% of BrightPay bureau customers actually charge their clients for the extra features of BrightPay Connect. This is a very surprising figure, as we expected it to be much, much higher. BrightPay bureau customers are losing out on potential profits and revenue by not, at the least, passing on the cost of BrightPay Connect to their clients – even though they are providing an additional service to their clients.


BrightPay Connect is charged per active employee on a monthly basis. The more employees you have, the greater the discount. For example, if you have less than five employees you will pay €0.50 per employee per month, but if you have 500 employees you will pay just over €0.19 per employee and if you have 5,000 employees you will pay just over €0.09 per employee. This is the total number of employees across all companies linked to BrightPay Connect.


You can view a breakdown of example monthly BrightPay Connect bills below or use our calculator to estimate your bill.

Additional services

You may not use every single BrightPay Connect feature, but below is a list of additional services alongside processing the payroll, that can be offered to your clients. Remember, once signed up for BrightPay Connect – all of these features are included in the price - so why not make use of them!

  • Client dashboard
  • Client payroll entry and approval
  • Annual leave management tool
  • Multiple users
  • Extra support for remote working
  • Employee self-service

Client dashboard

Invite your clients to their very own client dashboard where they can view and run payroll reports, upload important documents for employees, and manage annual leave. We recommend that you book a 15-minute online demo to view an overview of BrightPay Connect.

Client payroll entry and approval

Bureaus can request payroll data from clients via a secure online portal where the client can enter payroll information and send it back to the payroll processor at the click of a button. This eliminates emails back and forth requesting information and helps prevent payroll errors. The payroll approval functionality sends a payroll summary to the client for approval before the payroll is finalised. This ensures that the client is 100% accountable that the payroll is correct.

Annual leave management tool

Employees can be invited to a self-service portal where they can request and cancel annual leave. Once the client approves the leave request, it flows automatically into the payroll software on the bureau’s PC and is added to the employee’s calendar. Watch a short 6-minute video on our annual leave management tool.

Multiple users

Both the bureau and client can add as many users to BrightPay Connect as they wish. We recommend that you only set users up as standard users. You will be able to edit permissions on what each user will have access to. Follow step-by-step instructions to assign a new user on BrightPay Connect.

Extra support for remote working

Post-pandemic, there has been a growing trend of businesses implementing long-term and permanent remote working and hybrid working work environments. BrightPay Connect has been updated to include improved remote working functionality. This includes a ‘version checking’ feature when opening the employer file and an ‘other users check’ to prevent the risk of conflicting copies. This is extremely useful when there are two of more processors, processing payroll from multiple PCs.

Employee self-service

BrightPay Connect’s employee self-service portal allows employees to access their payslips, documents or their holiday calendar 24/7, anywhere, anytime. The portal can be accessed through an internet browser or through the BrightPay smartphone and tablet app which is available on both iOS and Android devices. This employee app reduces admin work for a manager or HR department having to accept and track annual leave and sending payslips.

Increase profits and client satisfaction

The many features and benefits mentioned above will ensure that your business is future proof in keeping up with all payroll trends. BrightPay Connect will benefit you, your clients and their employees. The client will have more control over payroll data and can create custom reports without having to request them. There is less admin work needed overall, meaning that the time saved can be spent on other important aspects of the business that need attention.

We recommend that you list all of the additional services that your client can benefit from by introducing BrightPay Connect. BrightPay has a dedicated client-hub webpage that you can direct clients to give them access to help guides and videos. They might want to use all of the features or others might want to select a few. Either way, it’s helpful to include everything as they might want to re-visit the features at a later date. The client could be saving money themselves as they could have been paying for a separate annual leave system that they can now get rid of as BrightPay Connect includes one.

There are many ways that you can charge your clients for BrightPay Connect. The top three options are:

  1. Charge per employee
  2. Charge set rate
  3. Include it in your payroll price and advertise as free

Charge per employee

As we have mentioned, BrightPay Connect is billed based on the total number of active employees across all clients that you have linked to Connect (i.e., 1 client with 10 employees is billed the same as 10 clients with 1 employee each). You can pass this cost directly onto the client or you can set a fee per employee yourself.

Charge set rate 

Another popular option is to charge for BrightPay Connect at a set rate. This means that you will charge your client a set amount, regardless of what features they use or how many employees they have on the payroll, as this may fluctuate.

Include in payroll cost 

Lastly, some bureaus will not charge their clients any extra for BrightPay Connect. They feel that by offering additional services on top of their standard payroll service, will ensure that they are staying ahead of the competition and will increase customer retention and satisfaction as a knock-on effect. If you are interested in finding out more about BrightPay Payroll and our additional add-on product BrightPay Connect, book on to our free 15-minute online demos now.


By introducing BrightPay Connect to your clients, you are giving them access to the great benefits of cloud technology. Integrate your payroll and HR processes to save time by eliminating manual data entries, using one system that caters for multiple processes. Book a demo today to view an overview of BrightPay Connect.

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Jan 2022

6

BrightPay Customer Update: January 2022

Welcome to BrightPay's January update. Our most important news this month include:


5 ways to boost the efficiency of your payroll process      

Boost the efficiency of your payroll process by using cloud technology. BrightPay Connect enables your HR and payroll processes to be more streamlined than ever before. Join our webinar to find out how your business can benefit.


How to make a profit while streamlining your payroll services 

Kick-off the new year by aligning your payroll software around key goals that will help propel your company into the future! By introducing cloud technology to your payroll, such as BrightPay Connect, your payroll and HR processes can be more streamlined than ever before.


BrightPay seamlessly integrates with Surf Accounts 

Using API technology, BrightPay will produce the payroll journal in a file format that is unique to Surf Accounts. This allows users to easily send their payroll figures into their general ledger at the click of a button and avoid any manual processing errors.


2022 is the year of the payroll app 

An employee app has many benefits, including improving employee engagement and reducing admin work for employers. BrightPay Connect gives employees access to their payslip library 24/7, the ability to request annual leave, and update personal details. Book a 15-minute online demo to see for yourself.


Transform your payroll this year with digital banking 

BrightPay users now have access to Modulr, the payments platform behind banking app Revolut, to pay employees. Having an integrated system between the payroll software and the digital finance platform can offer a smoother, more efficient payroll workflow each pay period.

Posted byHolly McHughinCustomer Update


Dec 2021

1

BrightPay Customer Update: December 2021

Welcome to BrightPay's December update. Our most important news this month include:


Time to renew your 2022 payroll licence

The quickest and easiest way to purchase your 2022 licence is online. The order process is straightforward and takes approximately 3 minutes to complete. Once your order is complete, you will receive your invoice along with your licence key which you will need to activate your 2022 licence.

Please note: BrightPay 2022 has not been released yet. We will send you another email once the software is available to download and install. The estimated release date is mid-December.


No annual leave headaches this Christmas  

Trying to accommodate staff leave over the Christmas period can be stressful as it's a very busy time for leave requests. BrightPay Connect's annual leave management tool will ensure managing staff holidays over the Christmas period is a stress-free experience for everyone.


Your holiday payroll guide covered 

It’s coming close to the end-of-year madness, and as payroll processors, you’re likely to be particularly busy in the lead-up to Christmas. Read our tips on managing the annual leave requests, Christmas bonuses, and holiday pay in our latest blog.


5 payroll resolutions for January 2022 

With the new year approaching, now is the perfect time to reflect on your business’s past year and decide what you want to do differently for 2022 to grow the success of your business. Here are five payroll resolutions that you could take on for 2022.


Free Webinar: Pay employees through BrightPay  

BrightPay have recently partnered with Modulr, the payments platform, to enable the ability to pay employees directly through BrightPay with same-day payments and without the need to create bank payment files. Register for our upcoming webinar on 9th December.

Posted byHolly McHughinCustomer Update


Nov 2021

17

How to process a leaver in BrightPay

When an employee leaves their job, they must be marked as a leaver in the payroll. The employee’s leave date must be entered before their final pay period is finalised. This sends information to Revenue when the Payroll Submission Request is sent to let them know that the employee has left. Under PAYE Modernisation, employers are no longer required to issue a P45 to an employee and submit the P45 Part 1 to Revenue.

How to process a leaver in BrightPay

It couldn’t be easier to process a leaver in BrightPay. To do so, follow the step-by-step instructions below:

1) Before finalising the payslip, access the employee record by clicking on their name within the Payroll utility. Next, you can select the employee’s last day of work from the dropdown menu. Click 'Save Changes'.

 

2) Once saved, return to the Payroll utility and finalise the employee's payslip when ready to do so. On finalising the employee's payslip, you will be prompted to submit the associated payroll submission to Revenue. This submission will contain the employee's leave date and report it to Revenue.

As a result, the leaver will no longer be included in any future pay periods. However, the employees’ payslip history will be still available on BrightPay if needed.

BrightPay runs free online demos daily to show you the ins and outs of how the software works. Book your free place now.

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Posted byHolly McHughinPayroll Software


Nov 2021

1

BrightPay Customer Update: November 2021

Welcome to BrightPay's November update. Our most important news this month include:


New: Pay Employees through BrightPay

BrightPay is excited to introduce our latest integration with the payments platform, Modulr. This integration will give you a fast, secure and easy way to pay employees through BrightPay without the need to create bank files. Join our free webinar to find out how it works.


What to Include in a Hybrid Working Policy 

Having hybrid working policies and agreements in place is essential when returning employees to the office and agreeing on a split between working remotely and working in the office. Book a demo of Bright Contracts to see how they can help your business today.


Next Generation Payroll Trends for Accountants 

In today’s world, payroll can (and should) be profitable for accountants. Join our upcoming webinar where we explore various ways that accountants can automate payroll processes and become more efficient.


The App that Every Business should be using 

Give employees more control with BrightPay Connect’s employee self-service app. Employees can view their payslips and HR documents, request annual leave and view their leave balance taken and remaining and can even update their personal details. Book a free 15-minute demo to find out more.


The Year that was: 2021 in Review 

2021 was a year of both personal and business challenges. COVID-19 changed life as we knew it and resulted in a lot of changes being made worldwide. New policies were introduced, people's places of work changed as well as a number of other adjustments.

Join Bright Contracts for a look back at 2021 where we detail all the employment law changes that were made and a look forward as to what the year 2022 will bring.

Posted byHolly McHughinCustomer Update