Our 2021 payroll software is available for download here.


Jan 2021

19

Four ways to introduce payroll as a service to clients

More than ever, accountants are under pressure to diversify their service offering as the profits from doing compliance increasingly diminish. To the profession’s immense credit, firms have embraced new ways of working to not only stay afloat but thrive.

But with more competition, it’s become hard to stand out. Offering payroll processing services has become an overlooked way to set yourself apart. Perhaps understandably: in the past, payroll processing wasn’t a particularly dynamic, easy or, most importantly, profitable service to offer.

Things have changed, however, with the advent of new software that has made offering payroll services more profitable, simpler and innovative.

BrightPay Connect and Cloud Access

BrightPay Connect is a cloud add-on that seamlessly slots into BrightPay payroll software on your desktop. The payroll is still processed on BrightPay’s desktop application, but the payroll information is stored online on a secure cloud server. By introducing the cloud into your payroll services, you can demonstrate value and power up what you offer to clients.

Here are four ways you can introduce a cloud system with payroll access like BrightPay Connect to clients:

  1. The client self-service dashboard: Clients can see their employer details, employee's contact details and payslips, any outstanding amounts due to Revenue and any reports that have been set up in BrightPay on the desktop application. It’s a collaborative sort of payroll processing that clients will never have experienced before.
  2. The employee smartphone and tablet app: Not just employers, but their employees too. The self-service app provides a digital payslip platform which employees can access anytime, anywhere. Through the app, your client can offer employees GDPR compliant self-service tools.
  3. Annual Leave Management Tool: It’s not just payroll or payslips. BrightPay Connect can save your clients money and time with an in-built leave management tool in the self-service portal. Approved leave is automatically added to the employee calendar and synchronised to your payroll software.
  4. Automatic Cloud Backup: Clients will get the safety and security of a cloud payroll backup when you use BrightPay Connect. The software will automatically backup payroll files every 15 minutes when open and again when the payroll file is closed down. A chronological history of backups will be maintained which can be restored at any time.

Make your and the client’s life easier 

There’s so much complication in our modern economy. Businesses and individuals are assaulted on all sides by different technologies and demands for their attention and time.

But it’s important to remember that the right tech can also radically simplify peoples’ lives too. BrightPay Connect, with its suite of HR-centred features, will make payroll processing simple and collaborative.

By empowering your clients via the cloud add-on, you’ll lessen the admin burden on yourself, leaving you to focus on getting the details right. For your client (and their employees), BrightPay Connect will give them control over their leave and payroll data.

Things can – and should – be much simpler. And with BrightPay Connect, that’s the new reality of payroll processing. Book a demo of BrightPay Connect today.

  

Posted byZoe ColverinAnnual LeaveBrightPay CloudEmployee Self Service


Jan 2021

6

BrightPay Connect Calendar Updates

The calendar functionality in BrightPay Connect has been updated and improved, making it more user friendly and graphically appealing for both employers and employees. Improvements such as calendar and leave view, custom leave types and requesting leave are part of the new enhancements.

Calendar Display

The number of months displayed on the calendar for both employers and employees can be selected, the options available are 3 months, 6 months, 9 months and 12 months. This can be selected under the Settings tab in the Employer portal, further details can be found here.

On the Employer or Employee Calendar in Connect, the calendar can be displayed for one month or multiple months. One month view can be seen by selecting the '1 Month View' option. The view can be returned to the default number of months view by selecting ‘3 / 6 / 9 / 12 Month View’. On the ‘1 Month View,’ there are new widgets for scrolling up and down through the number of leave entries on a particular date. 

  

 

Dates with multiple types of events are dotted with the relevant colours. To see the breakdown, simply hover your mouse over the date. By selecting a date on the calendar, a dialog box will open to show all the entries on that date without having to scroll.

Custom Leave Types

Custom leave types are now available in BrightPay Connect. In BrightPay 2021 you can define nine additional custom leave types for employees. Six of the custom leave types are set up with default descriptions such as time in lieu and study leave. Instructions on how to add, edit or remove these custom leave types can be found here.

When a custom leave type is entered on the employee’s calendar in BrightPay and synchronised to Connect the leave type will be displayed on the calendar for both the employer and the employee to view on their online portal or mobile app. Custom leave can only be entered on an employee’s calendar by a user in Connect or on the employee’s calendar in the BrightPay employer file. Employees cannot request any custom leave types.

Adding/Requesting Leave

When employers are adding leave on an employee’s calendar in Connect or an employee is requesting leave, they are now entered as date ranges simplifying leave dates being selected. If the employer or an employee enter in an invalid date range (e.g. including non-working days in the date range) it will automatically correct this and only working days will be included in the request.

Interested in finding out more about how BrightPay Connect can streamline your leave management processes? Book an online demo of BrightPay Connect today.

Posted byDebbie ClarkeinAnnual Leave


Jul 2020

10

Annual Leave & COVID-19 - Your Questions Answered

COVID-19 has presented countless challenges to every kind of business you can imagine. Whether you’re in retail or construction, banking or manufacturing, navigating the current circumstances while trying to keep your business afloat has been the cause of much confusion, frustration and anxiety. And one of the most commonly cited points of debate has been how the pandemic does or doesn’t affect annual leave for employees, and how employers should handle this moving forward.

These concerns aren’t unwarranted. There have been significant changes to how businesses can and in many cases, must, grant annual leave to employees. Understandably, many employers and managers are worried about denying employees their statutory rights and any potential circumstances arising from that.

So, with those concerns in mind, here’s everything you need to know about annual leave and COVID-19.

1. Do Employees Continue To Accrue Annual Leave?

Yes, and no. Employees who have been laid-off as a result of the pandemic will continue to accrue public holidays as normal that occur during the first 13 weeks. However, they will not accrue annual leave during the period of lay-off. Employees working short-time will continue to accrue leave for the hours they work.

The annual leave that employees accrue up until the point of being laid off will remain intact and employers should not pay employees in lieu of this annual leave. Instead, it should be made available to the employee to take once they return to work.

Given the exceptional circumstances that we are currently living in, it could well be the case that an employee genuinely cannot take their accrued annual leave this year. If this situation arises employers should try to be flexible in terms of allowing an employee to carry over leave into the next calendar year.

2. Do Employees Have To Take Annual Leave During Lay-Off?

Many employers are asking that their employees take annual leave while they can’t work during the lock-down period. However, some employees are resisting this and employers are wondering if they are within their rights to require that their staff take their holidays now.

Although employees have a statutory right to take any annual leave accrued, they can only take these holidays at a time that suits their employer. This rule is in place to avoid all employees taking their holidays at the one time, or during particularly busy periods (such as Christmas time for retail businesses). As such, employers can ask their staff to take their annual leave during lockdown as this ensures that they will be available to work when the business reopens.

However, it is advisable that employers try to be as accommodating as possible in this regard. Annual leave is typically used to rest and relax, often on holidays abroad. As this option isn’t available to employees who are cocooning/shielding, it could be prudent to allow those employees to take their holidays later in the year when they have more flexibility to enjoy them, where possible.

3. Can Statutory Annual Leave Be Carried Over To Next Year?

Yes. Given the extraordinary circumstances in which we all find ourselves now, employers should be as flexible and accommodating as possible when it comes to carrying over annual leave into 2021.

4. What If I’m Ready To Re-open My Business, But My Employee Wants To Take Annual Leave?

If your employee has holidays accrued, then he or she is entitled to take those holidays. However, as the employer you do have discretion when it comes to when your employees can take their holidays.

If, for example, you are in the retail industry and are expecting high levels of traffic in your premises once you reopen, then you can choose to have more staff than usual on the shop floor at a time in order to meet high customer demand. In this case, you can refuse holiday requests for this time as you have a sincere need to have all employees available for work.

At the end of the day, it is your choice when you allow your employees to take their holidays. While it’s important to be as accommodating as possible in order to maintain positive relationships with staff, if you need them to be available for work you are within your rights to ask them to take their holidays later in the year.

Keep Up-To-Date on the Latest COVID-19 Guidelines for Employers

At BrightPay we know how important it is to keep abreast of the most recent developments when it comes to COVID-19, especially as we navigate unchartered territories together. That’s why we’re holding regular webinars to share with you all news relating to Revenue updates, what employers need to know and how you can make sure you’re complying with best practices at all times.

Register for our upcoming webinar where we cover everything from important COVID-19 payroll updates to return to work government policies.

To receive email notification letting you know when we’re holding our next webinar, sign-up to our mailing list and ensure you don’t miss out on the latest updates for your business.

Posted bySarah TyrrellinAnnual LeaveCoronavirus


Aug 2017

17

Paternity Leave – Uptake lower than expected

In September 2016, fathers of children born in Ireland became eligible for the first time to take up to two weeks’ paternity leave and to receive Paternity Benefit from the Department of Social Protection.  Statistics collated from the first few months of the scheme show, however, that just one in four fathers eligible for the scheme chose to avail of it. This is in stark contrast to the expectation that 60% of eligible fathers would avail of the scheme when it was first announced. 

 

Just over 5,000 paternity benefit applications were awarded during the first three months of the scheme going live, with County Longford, Kerry, Roscommon and Clare having the fewest applicants. A larger uptake however was seen in County Dublin, Cork and Kilkenny.


A further 7,500 paternity benefit claims were subsequently awarded in the first four months of 2017.
Under the new scheme, eligible fathers are entitled to two weeks of paternity leave. The two-week leave can be taken at any point within 28 weeks of the birth or adoption of a child, but the two weeks must be taken together.


A social welfare benefit of €235 per week is paid for the two weeks. It is at an employer’s discretion if they wish to top up this payment to the full weekly wage normally earned by the employee.
Despite the low uptake so far, it is hoped that the number of applicants will increase as the scheme enters its second year in September.


Current statistics also don’t reflect fathers who may be delaying their paternity leave, for example fathers whose child was born on February 28 this year can take it at any time up to September 1, 2017.
Guidance on how employers should treat Paternity Benefit and when it should be entered in Thesaurus Payroll Manager can be found here:
https://www.brightpay.ie/docs/2017/parenting-leave/paternity-leave-and-pay/

 

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Posted byVictoria ClarkeinAnnual LeaveParental Leave


Jun 2014

4

Changes to Holiday Pay Calculations

As we enter the summer holiday season employers need to ensure that they are paying their employees correctly during annual leave.

A recent decision by the European Court of Justice (ECJ) will impact how some annual leave pay is calculated.
Do you pay employee’s commission? Is the commission calculated based on the amount of sales made or actual work carried out? If yes, according to the ECJ, holiday pay should include commission pay.

The decision was made in the case of Locke v British Gas Trading and Others. Locke was a Sales Representative whose commission made up approximately 60% of his remuneration. After taking two weeks leave in 2011, Locke suffered financially as he was unable to generate sales for the period he was on annual leave.

The ECJ ruled that the purpose of annual leave is to allow a worker to enjoy a period of rest and relaxation with sufficient pay. By not including commission payments with holiday pay, employees are less likely to take annual leave so as to avoid financial hardship.

It has been left to the national courts to determine how to calculate the commission to which a worker is entitled, however the court did suggest that taking an average amount of commission earned over a certain period, e.g. the previous 12 months.

Employers are advised to review their commission policies to establish which, if any, payments need to be included in annual leave pay.

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Posted byLaura MurphyinAnnual LeaveContract of employmentEmployment UpdatePay/Wage