BrightPay recently announced that new journal integrations were added to the payroll software. These integrations allow customers of AccountsIQ, Quickbooks Online, Sage Business Cloud Accounting, and Xero to send their payroll journal directly from BrightPay to their accounting software at the click of a button. In BrightPay, your payroll journal file is customised to the individual accounting software provider, with compatible files and built-in nominal ledger mapping. Using the integrated system means you can save time, reduce mistakes, and improve your payroll workflow.
An integrated accounting and payroll system can simplify how you work and allows you to have the best of both worlds. You can have your payroll software with its easy-to-use interface and full functionality without having to spend unnecessary time exporting payroll data to your accounting software. With the journal API (Application Programme Interface) integrations you can:
If you are responsible for carrying out payroll duties and sending this data to your accounting package each pay period, you are familiar with the amount of time it can take. By using the API you can significantly reduce the amount of time you spend on this task. Instead of exporting and importing the figures manually, the payroll journal is sent directly to your accounting software and the figures are automatically added to the general ledger.
Reduce costly mistakes:
Double entry of figures can result in costly mistakes that end up taking time to identify and correct. The API integration means that this data is transferred straight from BrightPay payroll software directly to the journal, avoiding any chance of errors occurring.
The purpose of an API integration is to allow two systems to communicate with one another in order to improve business processes and enhance productivity. With the payroll journal integration you can benefit from a quicker and more efficient workflow. The payroll information can be set up to be sent to the relevant ledgers. For example, you can post wages and salaries cost from the payroll to the nominal ledger account in your accounting software called ‘Wages and Salaries’. If you want to create any exceptions to this, you can. For example, you can separate out the costs of directors’ salaries to be mapped into a separate nominal account.
The set-up of the API for the different accounting software is very similar. Using the API for AccountsIQ as an example:
Earlier this year Thesaurus Software, operator of BrightPay Payroll Software, announced its sustainability campaign to become Net Zero by 2023. A major step in this journey was the construction of our new energy-efficient offices in Duleek, Co. Meath. Employees of Thesaurus Software have been fully supportive of this ambitious goal and have demonstrated their support by forming the 'Green Team', a company-wide committee tasked with identifying and implementing opportunities that can improve the sustainability of our company.
From the start the Green Team have demonstrated their enthusiasm for environmental sustainability and passion for sharing their knowledge. This is highlighted below in a number of projects they’ve undertaken:
While the initial focus was on the new purpose-built offices, the Green Team soon turned their attention to the green spaces outside. Inspired by their Earth Week guest, Dr Emma Reeves, a Senior Ecologist at the Forest, Environmental Research, & Services (FERS), the group was particularly keen to plant native, bee-friendly plants and trees that would help pollinators and further benefit biodiversity. The first planting phase has been completed with the group planning the layout of the garden and planting shrubs, flowers, and trees. In September, the second phase will begin, with the team planting Spring bulbs including hyacinths, tulips, and daffodils.
On the 3rd of July, the Single-Use Plastics Directive came into effect for all EU member states. In Ireland, this means that certain single-use plastics such as straws and coffee cups have been banned from the Irish market. Supporting this initiative, the Green Team created an awareness campaign highlighting the use of plastic in the beauty industry and introduced a single-use plastics ban in the office. With 10 of the most commonly found single-use plastic items representing 70% of all marine litter, this is an important and useful step all employees can take.
The Green Team’s future plans are focused on tackling pollution and engaging with more employees at Thesaurus Software. In September, the company will take part in a clean-up at a local beach and will also develop a new project highlighting the unsustainable nature of fast fashion and what options are available to address it.
If you’re interested in keeping up to date with Thesaurus Software’s journey to net zero by 2023, sign up to our sustainability newsletter for future updates.
As we finally leave Level 5 lockdown, we are taking one step closer to a more ‘normal’ life. As such, more businesses will be opening, more employees will no longer need to claim the Pandemic Unemployment Payment, and new employees will be hired. All of this means that employers have a busy few months ahead of them. There are a number of challenges associated with returning to work. As expected, businesses will need to adhere to the guidelines set out by the HSE and carry out risk assessments, while also managing administrative duties such as the annual leave backlog. Going forward, they will also need to look at how they manage and implement more permanent working from home solutions, as well as tackle the issue of a vaccine policy.
An upcoming webinar, hosted by Bright Contracts, our sister product, will discuss the new legislation surrounding working from home to ensure you are compliant, how to return your employees safely to the workplace when phased returns to the office begin and how to address the topic of vaccines and the workplace with your employees. This webinar has been specifically designed for employers and their Human Resources department.
The webinar will address:
These challenges may seem daunting at first, but if you’re prepared, you can ensure a smooth and safe return to the workplace and even use the changes to support improvements to your business and employee relationships. Managing a team, with some working from home and others in the office, will require regular communication. An online employer and employee portal can offer significant help with this. With an online portal, such as BrightPay Connect, an employer can communicate with the whole company or share confidential documents with specific employees such as those working remotely or are returning from leave. To learn more about this, click here.
The first Earth Day launched fifty-one years ago in response to an emerging environmental consciousness, catalysed by a number of environmental disasters in the ‘60s. Although the stakes only grow as the years go by, we can appreciate that there has been a profound cultural shift since it began.
At BrightPay we are committed to a cleaner, greener future for all. This commitment will see us developing our business towards ecological sustainability at both a company and an individual level. We recently announced our very ambitious sustainability campaign to become net zero by 2023. To achieve this, our new offices (opening soon!) are purpose built to be energy efficient, affording us the opportunity to record and monitor our carbon emissions. In addition to this, we have established the Green Team, an internal company initiative, to educate, promote and inspire sustainability among our colleagues and our loyal customers.
The Green Team members are brimming with ideas to identify and support the implementation of solutions to help BrightPay operate in a more environmentally sustainable way. Our plans, including those for Earth Day, are grounded in the belief that small actions at the individual level can build to create a larger change. We will leverage our individual power to influence, as an employee, a consumer, a voter, and as a member of our community.
In our first campaign to raise awareness, the Green Team will be celebrating Earth Day 2021 with a number of activities planned throughout the week. Take a look below at what we have planned. On Earth Day, we will be inviting Dr Emma Reeves, Senior Ecologist at the Forest, Environmental Research & Services (FERS) Ltd to discuss climate change, pollution, and what we as individuals can do to help.
Our dedication to the environment won’t stop at the end of the week. Subscribe to BrightPay’s sustainability newsletter to follow our journey.
The best payroll software not only makes processing payroll easy but also allows employees to quickly access their payslips. Gone are the days when payslips were printed and manually sent out by post. These days employees look for easy and immediate access to their wage information.
BrightPay Connect, an optional cloud portal that integrates with BrightPay payroll, provides new useful and impressive features. It allows you to secure your payroll data to the cloud and provides employers and employees with their own payroll dashboard which can be accessed through the web or by a smartphone app. Offering payslips online can bring numerous advantages to your business. Let’s take a look at five benefits of having payslips in the cloud.
BrightPay Connect and BrightPay payroll software are fully integrated. This means that once you’ve finalised the pay period on BrightPay, the payslips will automatically appear in the online portal according to your specified date and time settings. Your payroll processor no longer needs to spend time emailing or printing payslips. With BrightPay Connect, it’s quick and automatic.
Electronic payslips are cost-effective. You can reduce your spend on paper, print and postage. Even better, you can save money on labour time too. Less time spent on yet another administrative task frees up your employees so they can concentrate on more urgent responsibilities.
Switching to online payslips is an easy and quick win to help make your business more green. By providing payslips through a cloud portal, you can reduce the amount of waste you produce. Creating an environmentally friendly work environment also has the added benefit of appealing to employees who are eco-conscious.
Payroll data contains sensitive personal information that must comply with all requirements set out by the GDPR. For instance, in the case of emailing payslips you are required to password protect them and set unique passwords for each employee. However, if you want to simplify the process while ensuring you’re compliant with the GDPR and all of its requirements, then using a secure cloud portal is the solution. Using BrightPay Connect, you can be assured you are GDPR compliant.
Not only does BrightPay Connect ensure GDPR compliance but it also makes sure your employee data is protected from cyber-attacks, such as distributed denial-of-service (DDoS) attacks, authentication hacking, exposure flaws and request forgery. By utilising Microsoft Azure, BrightPay Connect keeps your employee’s payslip information safe when it is in transit and when it’s being stored.
Book a demo of BrightPay Connect today to discover more features that can help you streamline your payroll and HR processes.