Employment

To access this utility, go to Employees > Select Employee from listing > Employment. Complete the Employment section as follows:

PPSN

Using the drop down menu, select whether the employee has a PPS number or not.

If the employee does have a PPS number, enter this in the field provided. If a validation error message occurs indicating that the PPS number entered is incorrect, this must be removed and a correct PPS number entered.

In the absence of a PPS number, the employee’s address and date of birth must be entered in place of this.

Employment Status/ID

To ascertain the correct employment status of the employee and in turn the relevant employment ID to apply, choose the relevant statement from the drop-down menu.

Works number 

Enter a works number, if applicable.

Please note: should you wish the software to automatically generate works numbers for you using your own custom settings, this option can be set up within Employer > Edit Details > Typical Employee

Start Date

Enter the employee’s start date. If they are joining your employment during the current tax year, the employee’s start date will determine which pay period they will commence from.

Directorship

If the employee is a director, indicate whether the directorship is proprietary or non-proprietary.

Shadow Payroll

Tick the box provided if the employee is being paid under a 'shadow payroll' arrangement.

Works number

Enter the employee's works number, if applicable.

Please note: should you wish the software to automatically generate works numbers for you using your own custom settings, this option can be set up within Employer > Edit Details > Typical Employee

Departments

To allocate an employee to a department, click on Add Department Association and choose the desired departmental name from the drop down menu. If a department has not yet been set up, simply click on Add Department Association, followed by Add a Department, where you will be able to create a new department name.

An employee can be allocated to more than one department, if required. To do this, click on Add Department Association again and select an additional department from the drop down menu. Set the employee’s weighting in each department by dragging the bars to the percentage required.

Leave Year Starts

Enter the date on which the employee’s annual leave year starts.

Annual Leave Calculation Method

Select the method of annual leave calculation applicable to the employee from the drop down menu. 

Annual Leave Entitlement

Enter the employee's annual leave entitlement, as required.

Annual Leave Carry Over

Enter the amount of annual leave carried over, if applicable.

Annual Leave Adjustment

Tick to include additional accrued annual leave and enter the adjustment amount in the field provided.

Working Days

Should the employee’s typical working days differ to the default days already ticked, simply amend where necessary.

THE EMPLOYEE’S EMPLOYMENT DETAILS ARE NOW COMPLETE. NOW SELECT THE ‘STARTER/ LEAVER’ TAB TO CONTINUE TO SET UP THE EMPLOYEE’S RECORD.