Are you fed-up of the repetitive and tedious task of uploading all your payroll information into your accounting software?
We get it – not only is it time consuming, but as an employer, it also leaves room for human error – whether it's from duplications of data or inputting the wrong employee details. This leads to more time being lost in identifying and resolving these errors, which in turn can damage your employee morale, as well as the efficiency of your business across the board.
Here at BrightPay, we have recently integrated with Surf Accounts, a cloud-based accounting software that helps businesses, whether you’re an employer or an accounting firm, to take charge of your accounts.
Together, BrightPay and Surf Accounts can streamline the entire payroll process for you, eliminating the need to export your payroll information from BrightPay and import it to the accounting software manually. This is all thanks to API, which stands for Application Programming Interface.
An API simply allows two applications to communicate and work together with one another.
This means that APIs work almost like a middleman, placing information conveniently all in one place, with the ability to send information to other systems.
BrightPay does this with many applications, such as Revenue for example. BrightPay communicates with Revenue to retrieve the latest RPNs to ensure that employees’ correct tax deductions and cut-off points are applied.
This also comes into play when BrightPay automatically creates the Payroll Submission Request (PSR) which is ready to be sent directly to Revenue from within BrightPay’s software, once the payroll is finalised. This allows you to save an incredible amount of time, while also ensuring you don’t forget this important payroll step and reducing the possibility of uploading issues.
We use APIs every day without even realising it. APIs are working behind the scenes to make our lives as convenient as possible. For example, Google and Apple use APIs to display weather data in their systems. They don’t run weather stations, but instead simply allow the data from these weather providers to be displayed within their software, simplifying the process for you.
BrightPay integrates with five different accounting software to streamline your payroll process even further. Other examples of APIs in our software are our integration with payment platform Modulr, and pension providers.
Watch this quick three-minute video on a brief overview on BrightPay’s seamless API integration with Surf Accounts.
Payroll and accounting software have always been separate systems, never communicating with one another. Employee salary details have always needed to be entered manually into both software, which is an extremely time-consuming and repetitive task for employers.
With the BrightPay and Surf Accounts integration, your payroll information is now sent from the payroll software straight into the accounting software, eliminating the need for you to manually upload these details.
BrightPay simply produces a payroll journal which can be viewed and downloaded. You can then send this journal into the general ledger in Surf Accounts, directly through BrightPay.
This ensures your payroll information is accurate and correct, preventing errors across the board and improving the efficiency of your business.
Some of the main benefits include:
Simply click into the journal button on the menu bar within BrightPay’s payroll software, and click into Surf Accounts. After that, you choose a date range and BrightPay will retrieve your nominal accounts from Surf.
Next, all that’s left is to choose your nominal ledger mapping (where you want to post your data within the accounting software, adding any necessary variations). The nominal ledger mapping is saved, so you don’t need to redo do it each pay period. The information you submitted is then found in the journals section within Surf Accounts, ready to be processed.
Please view our short guide on how to use Surf Accounts’ API within BrightPay’s software.
Here at BrightPay, we are constantly developing our software to solve problems for payroll processors, whether you’re an employer, an accountant or a payroll bureau. We are an award-winning software, recently winning top payroll product at AccountingWeb’s Software Excellence Awards in 2021.
Our payroll software includes full functionality for PAYE modernisation and is fully Revenue complaint. We provide free phone and email customer support, with over 330,000 businesses using our software across Ireland and the UK, and a 98.8% customer satisfaction rate.
“I find BrightPay to be very user friendly and has all the features required to run payroll efficiently for an SME. The updates and customer support are excellent.
I recommended BrightPay to another SMB that I work for and they switched from another market provider in 2016 with ease and are very satisfied with BrightPay now.”
- Lorraine Walters , Acara Energy Ltd
We recently hosted a live webinar covering a more in-depth analysis on how BrightPay’s integration with Surf Accounts works.
The webinar includes the following:
Watch a recording of the webinar here.
Here at BrightPay we also have a cloud extension, BrightPay Connect, that allows both you and your employees to access payslips and HR information through a secure online self-service portal.
BrightPay Connect also backups up payroll data to the cloud every 15 minutes, to a fully secure remote location. This means that there’s always a backup available and ready to download, should a crisis arise.
Other BrightPay Connect features include:
If you’re interested in BrightPay Connect, sign up for a free 15-minute demo to see how BrightPay Connect can work for your business.
It has been an exciting six months since BrightPay merged with Relate Software to become Bright Software Group or “Bright”, as we are now known. Things haven’t slowed down since and we are delighted to announce that Bright has now acquired AccountancyManager, the UK’s leading onboarding and practice management software. The cloud-based software slots in nicely with Bright’s payroll, HR, bookkeeping and post-accounting software products. This is an exciting opportunity for the individual brands to exploit our operational synergies and develop the best products to serve payroll bureaus, accountancy firms and SMEs across the UK and Ireland.
Click here to find out more about Bright.
AccountancyManager (AM) is an award-winning practice management software that shares the same ultimate goal as Bright; to improve accountants’ day-to-day activities by automating time-consuming tasks, helping them to achieve a better work/life balance and grow their businesses. Founded in 2017 by James Byrne and Alex Hawke, AccountancyManager quickly grew and today is used by thousands of accountants and bookkeepers across the UK and Ireland.
James Byrne, co-founder of AM will continue as a shareholder in the combined group and will remain involved with the business as an advisor to the combined board. Kevin McCallum, CEO of AM, will become Chief Operating Officer of the new, combined group as well as continuing to manage AM, working closely with Bright CEO, Paul Byrne.
Here’s what Kevin McCallum, incoming COO of Bright, has to say about the merger: “AccountancyManager joining Bright makes so much sense for many reasons, but for me, the shared values and customer-centric approach are the most compelling. I’m excited to be joining Paul and the wider Bright team in building out the scope and scale of our business and supporting more and more accountants and their clients.”
By partnering with AccountancyManager and combining products and strengths from both businesses, Bright can provide a greater offering to our customers, with scope and backing for further innovation and development. This is an exciting moment in Bright’s journey to delivering a one-stop solution for businesses and accountancy firms. Together we will aim to provide a best-in-class software suite with a clear value proposition to drive efficiency and reduce errors, all with increased flexibility from working with a cloud offering.
When you run payroll, once you have finalised your payslips and before you pay employees, you must submit payroll information for each employee to Revenue in real-time. To do so, you can download a file containing the payroll information and upload it through Revenue Online System (ROS). However, a much easier way is by using Revenue compliant payroll software that can communicate with ROS to seamlessly exchange the information in just a few clicks. If you do not report the correct information to Revenue or if you do not submit the information on time, you may be charged penalties.
When processing payroll, you are dealing with a lot of personal information. Using a GDPR compliant payroll software means you and your employees can rest assured that all personal data is stored and managed in a safe and secure manner.
When running payroll, it is highly recommended that you always keep a back-up of all payroll data. It is also advised that this back-up is saved somewhere other than on the hard drive of the computer you use to process payroll. Using a cloud platform or an external device to back up data is the safest option to ensure you never lose valuable information, should something happen to your computer.
While using the right software has made processing payroll easier than ever before, it is still not something that should be assumed is easy and straightforward to do. When staff running payroll are inexperienced or untrained, you are leaving your business open to problems like employees being paid the wrong amounts, penalties for non-compliance, time wasted correcting errors and overall damaging your reputation as a business. It is also important that staff keep up-to-date and informed about any changes to payroll legislation or employee entitlements.
Your efficiency when running payroll will depend greatly on the level of automation used. Automation cuts down on the repetition of uncomplicated tasks. Automation not only saves your business time and money by allowing you to process payroll quicker, it also does so by reducing the possibility of human error. A payroll software must be used to automate payroll processes.
You have two options when it comes to ensuring none of these mistakes are made by your business when processing payroll.
Option One: Outsource your payroll to a professional.
Option Two: Choose a payroll software that ensures all these mistakes are easily avoided.
While outsourcing your payroll duties to a professional might seem like the simplest option, it may not be the most cost effective one. You can save money while having the same peace of mind that your payroll is being processed correctly by running your payroll in-house with the right payroll software.
BrightPay is a multi-award-winning payroll software that automates payroll processing. BrightPay’s integration with ROS means that you can stay compliant while saving time by being able to send payroll information to ROS quickly and easily. Our integrations with accounting packages allow you to send payroll information from your payroll software directly to your accounting software. BrightPay also has an integration with payment platform Modulr which allows you to pay employees directly through the payroll software, eliminating the need to create bank files.
When it comes to the General Data Protection Regulation (GDPR), BrightPay Connect, our optional cloud add-on, helps you stay compliant by offering a secure online portal for employers to share payslips with their employees as well as other HR documents. If you choose to email payslips, they are password protected. Two-factor authentication adds a second layer of security for users logging into BrightPay Connect. A security code will be sent to the user via email or text which needs to be entered to log in to the employer dashboard, lowering the risk of data breaches.
If you or any of your colleagues are working remotely, BrightPay Connect allows for full working from home functionality. When there is more than one user working on the same employer file at the same time, BrightPay Connect will notify you and stop you from creating any conflicting copies that could result in mistakes in the payroll.
While there will be a learning curve with any new software, BrightPay’s user friendly interface and intuitive design makes that learning curve a lot less steep. BrightPay’s website has a comprehensive library of support documentation that takes you step by step through payroll processes. If you cannot find the answer you are looking for here, BrightPay’s support team can be reached by phone or email; offering BrightPay customers free help and guidance when they need it. Other useful resources that can be found on our website are our guides and ebooks, video tutorials, blogs and webinars. Previous webinars can be watched on demand from our website. We also host regular live webinars which often give updates on new payroll regulations. Anyone can join our webinars for free.
Why not book a free demo today and discover how BrightPay can help you avoid payroll mistakes and make processing payroll a breeze.
According to the 1991 Payment of Wages Act, the method which will be used to pay an employee their wages should be clearly stated in their contract of employment. Employers have the option to pay their employees by cash, cheque, bank draft, postal order or by credit transfer to an account specified by the employee. Whether an employee is paid weekly, monthly or whichever pay interval you have set out in the employee’s contract of employment, employers should ensure that employees are always paid on time.
The method by which you pay your employees will not only affect the efficiency of your payroll but depending on which method you choose and how well you use that method, it can also impact your business’s reputation and even employee morale. Listed below are three of the most common methods of paying employees and their advantages and disadvantages.
Some employers may feel that paying their employees in cash is the quickest and easiest option. Paying by cash means employees will have instant access to the funds and there are little to no administrative costs involved. However, while it is perfectly legal, using cash is not always an efficient way of paying employees.
Your payroll software will keep a record of the amounts to be paid to your employees each pay period, including all additions and deductions. However, when you pay in cash you will have no record or proof that the payment has been made. It is advised, when making cash payments, that you have your employees sign a document to confirm that they have received their wages and the amount which they have received. This can mean that there will be more administrative work involved than you may have thought. When paying employees by cash, it is also important that you are aware of the security risk of having a large amount of bank notes on you or at your business premises.
Since the COVID-19 pandemic, hybrid working has become the norm. This means that in some businesses employees are now working from different locations, with many employees working from their home. If you have employees who are working remotely for part or all of their working week, it may no longer be viable to pay them by cash. And while legally you can send cash by registered post, it is not covered by insurance under the Registered Post service.
One advantage paying employees by cheque has over paying employees by cash is that once the cheque has been cashed or lodged by the employee, you will have record that the payment has been received. However, employees may not always be happy about being paid by cheque as it means there is a wait period between them receiving the cheque and them being able to access the money. Cheques drawn on Irish banks can take up to 5 business days to clear, meaning employees may not be able to access their wages till up to over a week after pay day. Plus, if you are sending employees their cheques by post, this can lead to further delays and you may end up with some very disgruntled employees.
Perhaps the most common method of paying employees is through a credit transfer. This is when payment is taken directly from the employer's bank account and paid into the bank account specified by the employee.
Paying employees by credit transfer means there will be a complete record of when the employee was paid and the amount which they were paid. The SEPA (Single Euro Payments Area) system was first introduced into Ireland in 2014 and had many advantages over the previous system. When using SEPA to transfer payments it only takes one business day to clear compared to the three business day turnaround for older systems.
You can now pay employees using SEPA, directly through your payroll software. BrightPay Payroll software now has full integration with payments platform Modulr, providing payroll processers with a quick and easy way to pay employees.
To use this new functionality, you first must sign up to a Modulr account and pay any associated fees to Modulr. Then, once a payroll has been finalised, you simply choose the “Pay by Modulr” option in the payroll software. From there you log into your Modulr account and you will be asked to authenticate your login using your mobile device. Once logged in, simply follow our online guide and you will be able to pay your employees quickly and easily with only a one-day turnaround.
Paying your employees by credit transfer using our new integration has the most benefits for employers when compared to other payment methods, including:
To learn more about BrightPay’s new direct payments feature, why not book a free online BrightPay demo today. Or, you can watch our webinar discussing how our new integration can benefit your business.
Did you know that the introduction of Ireland’s new public holiday brings us to a total of 10 public holidays per year? This brings us more in line with the rest of Europe, as the average number of public holidays stands at about 10-14 per year. Some countries such as Slovakia have an even higher number, with 15 public holidays per year.
Here at BrightPay, we provide the most up-to-date information on important changes to your payroll process, including any legislative changes related to Revenue. From the implementation of PAYE Modernisation to our integration with multiple APIs, we make sure that your payroll workflow is completely streamlined and fully compliant.
The extra public holiday in Ireland this year is on the 18th of March 2022, however, this is just a once-off case. The new public holiday that’s being permanently implemented will be happening on the first Monday in February, commencing from 2023. This has been implemented to honour Ireland’s most famous female saint, St. Brigid.
If the 1st of February happens to fall on a Friday, then the February bank holiday will happen on that Friday, rather than the following Monday.
The extra public holiday for March 2022 was brought into effect to recognise the efforts of the public and in remembrance of the 9,000 people who have lost their lives during the COVID-19 pandemic.
This extra public holiday results in Ireland now enjoying a well-deserved four-day weekend this March, alongside the celebrations for St. Patrick’s Day.
Not only that, but the government is also taking this a step further, by gifting a recognition payment to eligible frontline healthcare workers. This recognition payment will consist of a once-off €1,000 that won’t be subjected to income tax, PRSI, or USC.
If your employees are working during a public holiday, they are entitled to an additional day’s pay. This also applies if a public holiday happens to fall on a weekend.
If employees aren’t working that day, they have the right to choose an alternative option at least 21 days prior to that public holiday. These alternatives could include a paid day off on the public holiday or an additional day of annual leave.
Part-time employees should also receive an additional day’s pay if they are working during a public holiday.
If your part-time employees aren’t working that day, they are entitled to a day’s pay if they’ve worked at least 40 hours over the previous five weeks and if they normally work on the day of that public holiday.
If they don’t meet both of these criteria, then they are entitled to one-fifth of their weekly pay.
For further information on what employees are entitled to during public holidays, please take a look at the Organisation of Working Act 1997.
Whether it’s public holidays or annual leave, it can all be quite hard to manage and can feel overwhelming sometimes for you as an employer.
Some employers manage their employees’ annual leave though outdated methods such as handwritten notebooks and complex excel files. Here at BrightPay, we find that these methods are not only prone to error, but they’re also incredibly time-consuming, taking up a considerable amount of admin work, especially over holiday periods.
Our cloud extension, BrightPay Connect, can provide your employees the ability to request annual leave through our user-friendly employee app at the tap of a button on their phone or smart device. Employees can view their annual leave through a built-in calendar format, where they can see their leave for the entire year.
You as the employer can then simply log into your desktop and either accept or reject employees’ annual leave requests. This is all done through the simple and easy-to-use calendar format, where you can view all of your employees leave for the year.
Employees then receive a notification when you have updated their request submission via their employee app.
BrightPay Connect also provides many other features, including:
Watch this quick one-minute video on how BrightPay Connect can enhance your business today.
Interested in learning more? Why not sign up for a free 15-minute demo for a more in-depth explanation on how BrightPay Connect can work for you as an employer.
Here at BrightPay, we are constantly finding innovative ways to make your payments to employees as smooth and seamless as possible.
We are up-to-date on all the latest Revenue regulations to ensure the competency and efficiency of your business. We also hold webinars on a regular basis with industry thought leaders, where we go into further depth on particular topics of importance.
We recently hosted a webinar on changes to the EWSS since the 1st of February, where we discussed the recent changes to the Employment Wage Subsidy Scheme, along with some questions and answers at the end. To view more upcoming webinars over the next couple of weeks, just click the link below.
BrightPay Payroll Software now integrates with the accounting software, Xero. Using direct API technology, BrightPay users can now send their payroll figures to Xero instantly with no manual entry required. The API uses a file format that is unique to Xero ensuring a seamless process for the user. Once the systems are integrated and mapping is complete, it will be saved for future use, so you only have to set up that part once. This integration will eliminate duplications and manual errors that sometimes occur when exporting and importing data files. It not only saves time, but also increases productivity as this manual task is now automated.
Watch a step-by-step 4-minute video that shows you how the BrightPay and Xero integration works or read our useful online support documentation with the relevant steps on how to connect BrightPay to Xero using API integration.
Xero offers fast, simple and powerful accounting software for a range of customers including small businesses and accountants & bookkeepers. Manage your practice efficiently with Xero to pay bills, claim expenses, accept payments, track projects and much more.
You can access all Xero features for 30 days for free, then decide which plan best suits your business.
Book a free 15-minute online demo of BrightPay to see the software in action. The demo will run through all of the must-have features that BrightPay has to offer while using a sample company.
BrightPay is a cost-effective payroll solution with no hidden charges or strings attached. Try BrightPay for the remainder of 2021 for FREE and see for yourself how much easier processing payroll can be!
Since GDPR swept across Europe in 2018, there have been a ton of questions surrounding the legislation. Such as:
Being one of Ireland’s leading payroll software providers, BrightPay has spent the past four years finding innovative ways to enhance our software to ensure it is fully GDPR compliant.
Let us look at some of these commonly asked questions in more detail.
GDPR stands for General Data Protection Regulation. It is a law that ensures that any place or person who has access to your data either has your consent to do so, or for legal purposes.
This can be anything from your personal data such as your name and address, or more sensitive data such as your financial or medical records.
Any data you obtain, store or use from an employee (i.e. PPS number, payroll information, internet usage) must be done so with the employee's consent and in a way that is fair and secure.
Your employees have the right to:
Not complying with GDPR can result in a data breach. A data breach can be anything from sending a payslip to the wrong employee’s email, to a full-blown cyber-attack resulting in a leak of personal information.
When you sign up to BrightPay Connect you no longer have to worry about sending the wrong email to an employee, or for personal information getting leaked.
Here are 3 simple tips on how you can use BrightPay Connect to improve your GDPR compliance.
Do you often get caught in never-ending email threads about changes to employees’ records? Are your employees hounding you for payslips for their mortgage applications?
With BrightPay Connect this can all be done by a simple tap on your phone through our innovative smartphone and tablet employee app. The app allows your employees to have instant access to their payslips from their device that is ready to view, print and even download.
They also have access to HR documents, uploaded by the employer, such as contracts of employment, staff handbook and company updates.
You as the employer can also even restrict specific users from accessing certain data, which only improves your GDPR compliance even further.
Watch this quick 3-minute video on how our BrightPay Connect mobile app saves you time and money, while improving employee engagement.
Employees can also adjust their personal details whenever they like through the BrightPay Connect app. This automatically syncs with BrightPay’s payroll software, so you no longer have to update details manually – eliminating unnecessary email trails in the blink of an eye!
This aligns with GDPRs best practice recommendations, as it provides employees direct access and control to their data from a secure and remote location.
Worrying about cyberattacks are a thing of the past with BrightPay Connect’s fully secure automated backups.
These backups take place every 15 minutes – uploading your employees’ data directly to the cloud. This means that if your computer becomes damaged or stolen, there will be a backup ready right here at hand ready to go, giving you complete peace of mind.
These constant data backups running in the background improves not only your security, but also the efficiency of running your business.
BrightPay Connect also comes with a host of other features for employers, such as annual leave calendars and requests, Revenue payment schedules, and much more.
With over 330,000 businesses using our software and a 98.8% customer satisfaction rate (from our recent 2021 customer survey) so you know you are in safe hands.
It’s time to take your employees’ payroll data to the next level – book a demo with us today.
Looking for further information on GDPR? Check out our webpage on GDPR that provides a more detailed analysis on the topic.
The extra once-off public holiday on 18th March 2022 was brought in to recognise the efforts of the public and in remembrance of those who lost their lives during the COVID-19 pandemic. This means that employees are entitled to an additional day’s paid leave.
Connecting payroll and payments with Modulr
Register for our upcoming joint webinar with Modulr on 10th March to discover how you can make payments to employees from within BrightPay.
BrightPay’s integration with Surf Accounts: How it works
Join our upcoming webinar on 23rd March at 11.00 am where we discuss BrightPay's new API integration with Surf Accounts.
In a world where customers have infinite choices, it’s important to stand out from the crowd. This guide will showcase ways that you can grow your practice while saving money, time, and improving efficiency.
Your payroll and HR processes can be more integrated thanks to cloud technology. This guide will showcase six ways that cloud platforms enable employers to work more efficiently, by streamlining administrative processes and delegating manual tasks to their employees.
In September we announced that we have joined forces with Relate Software. Over the past six months, we have been working hard to merge both companies into one, and we are now jointly operating as Bright Software Group. By operating as Bright, we have access to additional resources to improve the services and support we provide to our customers.
There are no changes to the functionality of the software or the support you may receive from our team.
The government wants to introduce legislation that will underpin employees’ right to request remote work. BrightPay, in tandem with BrightPay Connect, will allow for completely seamless “working from home” functionality, where there are multiple individuals who work on or require access to the same employer files.