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AccountsIQ - API

Please note, nominal mapping displayed in this video is for illustration purposes only. Please make sure the correct accounts are chosen to ensure the integration is set up correctly. BrightPay's payroll journal feature allows users to create wage journals from the finalised payslips and upload into your AccountsIQ package using API. Within Payroll select Journal on the menu toolbar - followed by AccountsIQ.

Set your Date Range - the journal will include records for all payslips across all pay frequencies with a pay date within the selected range. Under Roll up - select whether you would like the journal to include individual records for each employee or whether to merge the records for each unique date. Enter your AccountsIQ 'Company ID'

Enter your AccountsIQ 'User key' - a user key can be requested from within AccountsIQ. At Department tracking tick the box if you wish to include the employee's department name as the Business Intelligence value this is also known as BI value. If a default BI value is required, enter accordingly in the field provided.

Click Continue. - Your nominal ledger codes will now be retrieved from AccountsIQ. Simply map each payroll data item to the relevant nominal account code - A nominal account code can be used for multiple items. When ready to proceed - click 'Continue'.

Nominal ledger mapping variations allows you to specify any circumstances for which amounts should be mapped to an alternate nominal account code. For each payroll data item you wish to add a variation for - click Add Variation. For the payroll data item selected set the rules to apply in order for the amount to be mapped to the designated nominal account you enter on this screen.

Rules can be set according to period type directorship, department and specific pay items. You wish the salaries of all directors to be mapped to the Directors' Salaries nominal account within your accounting software. Your rules will be set as shown on screen.

Click Save when complete. Your rule will now be displayed on screen under the payroll data item it is associated with. Further variations can be added for different pay items or for the same payroll data item by simply clicking ‘Add Variation’ again and setting the rules to apply.

Once variations have been set, these can be edited, deleted or re-ordered by clicking the spanner symbol next to it. Also clicking the nominal account information displayed in green provides quick access to the rules that have been set for it. When you have finished creating your variations - click 'Continue'.

Your journal will now be displayed on screen for review. Simply click the 'Back' button to make any amendments. When ready to upload your journal - click 'Send to AccountsIQ...'

A confirmation will be displayed on screen to confirm successful upload into your AccountsIQ account. If you want to print, email or export a copy of your journal as a PDF -‘Press 'Print' To close the journal screen, simply click the cross at the top right of this screen. If you have made any changes to the journal you will be asked if you wish to save your changes - Click 'Yes' or 'No' as required.


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Getting started

Importing from last year (existing users)

Setting up a new company (new users)

Setting up employees using an RPN (new users)

Adding your ROS digital certificate (employers)

Adding your ROS digital certificate (agents)


Your pay period process

Retrieving your employee RPNs

Processing your payroll

Finalising your pay period

Submitting your pay data to Revenue

Distributing your payslips

Paying employees

Paying employees with Modulr

Backing up your payroll data


BrightPay Connect

Billing Account


Demos

PAYE Modernisation in BrightPay Demo

Employee Smartphone App Demo


Payroll Journals

AccountsIQ - API

QuickBooks Online - API

Sage Business Cloud Accounting - API

Surf Accounts - API

Xero - API


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PAYE Modernisation in BrightPay